Ways to Host a Virtual Vacation Party & Bond Together with your Team

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Throughout my career, We have worked at a company that was fully remote, a company which was partially remote, and several fully in-person organizations.

Each organization approached holiday parties in different ways. In fact , most of the remote agencies didn’t even offer team bonding activities.

While we’ve all probably participated in a variety of holiday parties and group bonding events, those might not have been virtual.

Hosting a digital team bonding or holiday party can seem daunting. How will you plan activities online? Exactly what logistics are involved?

If you’re planning for a virtual holiday party this year, don’t stress.

Let’s evaluation some tips from HubSpot’s remote workforce on how to web host a virtual holiday party.

1 . Use a spreadsheet to organize your activities.

Planning a digital holiday party requires lots of logistics. That’s why you should use the spreadsheet to stay organized.

Kara Korosec, a remote senior customer success manager at HubSpot, says, “I used to organize Secret Santa at my last company, a 100% remote control company. I set up a spreadsheet where everyone outlined some of their interests, then we all used a random electrical generator to assign secret Santas. Everyone had a budget of $50 and used the spreadsheet as inspiration for what you should get. After the gifts were mailed, we had a Zoom where we shared our own gifts and guessed whom our secret Santa has been. ”

Regardless of the activity if you’re doing, it’s important to stay organized so it’s clear who’s running the activities and when the deadlines are.

2 . Make it interactive.

Virtual events might automatically feel “hands-off. ” Nevertheless , these events can still end up being interactive. In Korosec’s secret Santa example, they opened up the gifts on a reside Zoom call.

The goal here is to be creative.

Eimear Marrinan, a director of culture at HubSpot, states, “There are a ton of amazing remote vendors plus minority-owned businesses that we partner with in the Culture Team. They are doing amazing work. If your budget allows for it, think about outsourcing to the experts. Several brilliant events I have seen: Ski Chalet Experience, Walkthrough Christmas Markets, Cocktails within a Winter Wonderland! ”

There are many online games and activities you may use for your virtual holiday party. Below are some of our favorite online remote activities:

  • Virtual MasterChef: Inquire one person to host plus send out a list of ingredients (or modified ingredients for nutritional restrictions) and supplies. Over the cooking night, have everybody dial into the Zoom in order to cook the same meal jointly as the host walks them through the recipe. Once the formula is ready, sit down and have a virtual dinner together!
  • Jack Box Games
  • Airbnb Experiences
  • Patchwork Adventures
  • Pinturillo
  • Virtual Tea & Espresso Tasting
  • Virtual Floral Arrangement Class with Alice’s Table: They deliver farm-fresh flowers to your door.
  • Visit Paris and tour the Musée d’Orsay or put over to London and tour The British Museum
  • Goat 2 Meeting: Digital Farm Tours & Pet Cameos in Zoom Meetings
  • Two Bit Circus
  • Sprinkle
  • ON24

3. Incorporate food.

If you have an event in person, usually the meal is provided. With remote holiday parties, do not forget about this element.

Emily Tong-Sanchez, a remote revenue operations specialist at HubSpot, says, “Let people comp their dinner! ”

This gives people a reason to celebrate and enjoy the party.

Marrinan adds, “Ask questions if you’re incorporating meals. Are there allergies or choices? If you’re arranging a cocktail hour, does everyone drink alcohol? This is all about being inclusive in how you’re arranging your event. ”

If you’re sending food, it’s important to be aware of any restrictions so your event is inclusive of all participants.

4. Encourage people to dress up.

Vacation parties are usually fun occasions where everyone can dress and celebrate. Being remote shouldn’t change this.

Tong-Sanchez says, “Encourage people to spice up. We like having a reason to put on fancy clothes! ”

5. Always lead with an comprehensive mindset.

A major obstacle with remote meetings is that it can hard to feel included.

Marrinan remarks, “We are working within a distributed and remote globe right now, so when thinking via a holiday event for you as well as your team think big & think global. Will the timezone work for all on your team? Do ‘The Holidays’ resonate across the globe? Make sure you strategy something fun, and inclusive that everyone can get involved in! ”

6. Plan beforehand.

If you’re planning a virtual vacation party, it’s important to plan in advance.

Marrinan says, “The end of the year is active. Really busy! Give people advanced notice and guide time in advance. A lot of people are usually juggling right now, so getting protective of time is important! Similarly, be mindful of caregivers on your group, or anyone that may have clogged time in their day. ”

7. Send something physical.

Just because your event can be remote, doesn’t mean weight loss include a physical element in your own virtual holiday party.

“Can you send something out to the team in advance in order to spur some excitement? This does not have to be a physical gift — maybe it is a handwritten card or a note of gratitude, ” Marrinan remarks. “A holiday event noesn’t need to be a big, big thing. Sometimes it’s the simple functions of kindness that proceed a long way for people. ”

8. Pick a goal.

When you’re preparing your holiday party, you have to decide what your goal is. For example , it’s hard to play a game while also getting to know each other.

Caroline Merewether, a strategy and operations manager at HubSpot, says, “The biggest takeaway is to figure out if it’s more about deepening interactions or playing a game. ”

One of Merewether’s favorite activities her team put on had been an Airbnb experience which was a virtual escape area.

“That was fun to perform something different and it was a enjoyable mental shift. But it wasn’t great for getting to know people because we were trying to solve pertaining to clues. For our next celebration, we wanted to drive conversation between us, ” the lady adds.

For her team’s next virtual holiday party, they’re going to send international candies which will be a great conversation starter for breakout rooms. Then, they’re going to do a costume contest plus online trivia.

Jeff Boulter, an engineering lead from HubSpot, decided to combine the interactive activity with a way of getting to know each other via an interactive trivia game.

To start, Boulter sent out a Search engines Form with a mixture of icebreaker questions. A few examples integrated:

  • What was your first online handle or even email address?
  • What course did you do the worst from college?
  • What’s the weirdest job you’ve ever had?
  • Elaborate your least favorite music?
  • What’s your favorite conspiracy concept?
  • What’s an unusual skill you have?
  • Star Wars or Superstar Trek?
  • Yanni or Laurel?
  • If you could commit any kind of crime and get away with it, what would it be?
  • Exactly what is the worst gift you’ve ever received?
  • Who would get eaten first if we many got stuck in the 1C elevator?

Then, they used a totally free online trivia site known as MyQuiz. Here, the solutions were either picking one person from their squad (who’s least favorite song is “It’s a Small World”, for example) or picking the correct answer amongst 3 other made-up answers. They ended up with 54 questions. See the picture beneath for what this looked like.

A virtual trivia game.

Ultimately, planning a virtual holiday celebration takes some planning. Using a little research, you could end up getting a fun, interactive game.

Like a remote leader, your vacation party can be just as thrilling interactive as an in-person occasion. To learn more, consider taking HubSpot’s Remote Leadership Training.

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