Greatest Employee Scheduling Software

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Wish to jump straight to the answer? The best employee scheduling software for most of us is Homebase.

Employee scheduling software is crucial for any successful company.

Not only can it make managers’ lives simpler, but it also takes the guesswork away from employees. It will go beyond just managing the daily and weekly plans. They give employees the ability to request time off or shift changes that can be approved or even denied in real-time.

Some software also has chat and worker messaging built-in.

Whether you have a startup, small company, or enterprise-level chain, the right scheduling software can streamline your HR efficiencies. That’ s why I created this guide to help you find the best a single for your organization.

The 9 Best Employee Scheduling Software of 2020

What’s the best employee scheduling software? Right after extensive research, I’ve narrowed down the list to nine options for you to consider.

  • Homebase — Best overall employee booking software.
  • CakeHR — Full-service HR software with employee scheduling.
  • Humanity — Perfect for shift trading and filling up openings in real-time.
  • TSheets — Best for time-tracking and accounting integration.
  • 7shifts — Best employee scheduling software program for restaurants.
  • Paycor Scheduling — Best employee scheduling software pertaining to customizing.
  • Once i Work — Best totally free employee scheduling software.
  • Deputy — Great for scheduling employees working with multiple locations.
  • Shiftboard — Best worker scheduling software for hourly workers.

Check out the in-depth reviews for each of these below. I’ll protect the features, benefits, costs, and any other considerations once we continue.

Employee Scheduling Software Reviews

Homebase – Greatest overall employee scheduling software

Check out Homebase

  • Free basic plan
  • Unlimited employees
  • Online scheduling
  • Clock-in from any gadget

Get going

Homebase is among the best employee scheduling software program out there.

A lot more than 100, 000 businesses trust Homebase for employee arranging needs—and with good reason.

Their scheduling tool is dead simple to use. Build an employee schedule in just several clicks with the drag-and-drop dash. Track labor costs using their automated cost calculator.

Set up alerts regarding when workers miss a clock-in or are close to hitting overtime. Your employees will get updates as well whenever schedules are released. They will also be alerted with reminders for their shifts.


As well as the scheduling features, Homebase includes a time clock feature and timesheets for payroll. Let your staff clock-in from any device, including your POS (point of sale) system.

Here’s a brief introduction to the plans and pricing for Homebase employee arranging:

Simple — Free

  • Unlimited employees
  • Online arranging
  • Time clocks, breaks, and overtime
  • Prepare timesheets regarding payroll
  • Worker availability preferences and time-off requests
  • Group communication messenger

Essentials — $16 per month per area

  • Advanced scheduling
  • Auto scheduling
  • Late employee alerts
  • Availability approvals
  • Personal notes along with shifts
  • Automated reminders to employees
  • Employee performance tracking

Plus — $40 a month per location

  • Sales forecasts and labor targets
  • Overtime alerts
  • GPS and photos
  • Prevent earlier clock-ins
  • Custom break and overtime configurations
  • Time-off restrictions
  • PTO procedures

Homebase is free for businesses with one location—which is certainly fantastic.

All of the monthly rates assume a person sign up for an annual contract. Homebase does offer month-to-month plans designed for 20% more.

The Homebase mobile app is another reason why this booking software ranks so high on our list. It’s liberated to use for you and your personnel. So everyone can watch and manage their activities on the go.

CakeHR – Best full-service HUMAN RESOURCES software with employee arranging

Go to CakeHR

  • Customized pricing
  • Interactive shift planning
  • Pre-defined shift templates
  • Mobile app gain access to

Get Started

CakeHR offers a wide array of great services along with their stellar employee scheduling device.

In addition to worker scheduling, CakeHR has solutions for:

  • Timesheets
  • Performance
  • Leave management
  • Expenses
  • Recruitment

Onboarding your workers and automating the HUMAN RESOURCES process is simple. CakeHR offers tons of employee self-service equipment and solutions.

That’ s why all of us recommend them as a excellent full-service HR software along with employee scheduling. If you’ re looking for more tools and features to help you deal with HR needs, CakeHR is to try and should go.

Their employee scheduling tool is usually top notch. It’ ll provide you with everything you need to add and adapt hours, approval timesheets, and monitor workload. They even furnish reports for you as well as the payroll department.


Some of the top employee scheduling features include:

  • Interactive shift planning
  • Single site and multi-location support
  • Dedicated shift managers
  • Employee availability administration
  • Mobile app access
  • Pre-defined shift templates
  • Daily, weekly, and monthly reports

Pricing for CakeHR is a bit different as well. Simply pick the services you want, enter the quantity of active employees you have, plus choose between monthly or yearly billing.

Every service comes with their Core HR and Leave Management services. This gives you their suite of HR equipment such as custom reports, worker databases, onboarding and offboarding procedures, HR analytics, plus time off tools.

Your custom price based on these features may automatically appear on the display screen. So you don’t need to await a CakeHR sales rep to get back to you with a quote.

To give you some viewpoint on the price point, shift booking for 20 employees would certainly cost $170 per month having an annual contract. Adding timesheets would bring that rate to $80.

Humanity – Best for change trading and filling openings in real-time

Get a Free Price Quote

  • Begins at $3/mo per consumer
  • Auto-scheduling features
  • Employees may trade shifts
  • Easy to use & manage

Get Started

Humanity is one of the most popular employee scheduling platforms currently available. It’s used by big businesses like Microsoft, Kaiser Duradera, Nike, Yelp, Safeway, plus Squarespace.

I’d recommend Humanity to companies operating in industries along with tight margins. This software gives you the capability to improve your schedules in the many cost-effective way.

Use Humanity to ensure nearby, state, and Federal compliance in terms of labor laws regarding things like break frequency, hours worked, and time in between shifts.

Mankind has an auto-scheduling feature which will optimize shifts by applying factors related to seniority and worker preferences.

One particular standout feature of Humanity is the ability for workers to trade shifts. Supposing the trade falls inside your predefined rules, these demands can be automatically approved along with limited supervisor involvement.

The Humanity mobile app makes it easy for you and your staff to manage shift needs in real-time. Managers can post open shifts meant for pickup and quickly discover replacements for any absences.

Humanity integrates with top HCM software such as Namely, BambooHR, ADP, plus Workday.

Prices for Humanity is very straightforward. There are two plans in the following annual rates:

  • Starter — $3 per month per user ($80 minimum)
  • Classic — $4 per month per user ($80 minimum)

You can also sign up for Humanity on a month-to-month basis. These rates are $3. 50 and $5 per consumer, respectively. But the short-term plans are subject to a $100 monthly minimum.

The Starter package includes everything you need to manage employee booking. But for an extra $1 per month, the Classic plan comes with advanced features like:

  • Auto scheduling
  • Real-time labor and budgeting
  • Compliance
  • Reporting and analytics
  • Time and attendance
  • Geolocation clock-ins and clock-outs
  • Safe messaging

Overall, Humanity has everything you could need or ask for in an employee scheduling tool.

TSheets – Great for time-tracking and accounting incorporation

Obtain a Free Price Quote

  • Starts at $8/mo per user
  • Create & assign shifts
  • Real-time GPS NAVIGATION capabilities
  • Notifications for shift changes

Get Started

TSheets is operate by QuickBooks, which ranks first on our list of the best small business accounting software. The same as QuickBooks, TSheets is a top quality choice for employee scheduling from a reputable brand.

As the name workers, TSheets was made for worker time-tracking.

It is a mobile timesheet where employees can clock-in and clock-out from anywhere. The particular app uses real-time GPS capabilities to hold your personnel accountable for the hours they are working. This is perfect for individuals who have a mobile workforce.

Employers just have access to GPS data when staff is on the clock, so it gives your workers the privacy and regard that they deserve.

In addition to the time-tracking features, TSheets also has exceptional tools pertaining to employee scheduling. It’s easy to create and assign shifts from your computer or mobile phone with the drag-and-drop scheduler. You may also repeat schedules with one particular click.

TSheets allows you to schedule workers from the job as well. Create a brand new job by adding information during the day, time, and client. After that simply assign as many workers as you need to that work.

Employees may receive alerts for change changes and job assignments. Everyone will have access to info from the intuitive TSheets mobile app.

Here is a brief overview of the plans and pricing for TSheets:

High quality

  • $8 per user monthly
  • $20 bottom fee per month
  • Free mobile app with GPS
  • Real-time reports
  • Notifications and notifications
  • Photo attachments
  • Time clock with facial identification


  • $10 per month per user
  • $40 base fee
  • Project estimates vs . actuals reporting
  • Activity feed and messaging
  • Timesheet signatures
  • Geofencing

Both of these plans are available free with a 14-day demo.

TSheets integrates with other platforms like QuickBooks, Expensify, Gusto, Xero, Sage, Square, and more. This will help easily simplify your accounting process too.

7shifts – Best employee scheduling software program for restaurants

Visit 7shifts

  • Starts at $19. 99/mo
  • Industry-specific solutions
  • Unlimited scheduling
  • Comprehensive reports

Get Started

7shifts is an industry-specific solution. It is an employee scheduling software designed for restaurants. More than 250, 1000 restaurants across the world use 7shifts.

With this software, you’ll be able to save time and reduce costs. Both of these are very important to operating a cafe at profitable margins.

Like most employee arranging software we’ve seen, 7shifts has a drag-and-drop builder which makes creating schedules a breeze. The particular tool helps you factor in overtime, employee availability, and local labor laws.

Your staff can access schedules via email or mobile app.

7shifts has built-in worker communication tools. There are group chats, direct messaging, notices, and shift feedback functions.

You’ll also provide access to a weekly labor and budget tool, comprehensive reports, intuitive dashboard, and POS integration. All of this can help you manage your payroll system and bookkeeping as well.

7shifts is ideal for restaurants, both large and little. With multi-location support, you can manage employee scheduling at each place.

Let us take a quick look at the plans and prices for 7shifts.

Appetizer — $19. 99 monthly per location ($215. 88 billed annually)

  • Unlimited booking
  • Time clocking
  • Notifications
  • Time off demands and availability
  • Free mobile app

Entree — $43. 99 each month per location ($479. 88 billed annually)

  • Scheduling layouts
  • Labor budget tool
  • Powerful reporting

The Works — $76. 99 per month per location ($839. 88 billed annually)

  • Local labor conformity
  • Manager log book
  • Ideal labor tool (to anticipate staffing needs)
  • Shift feedback

Gourmet — $150 per month per area ($1, 620 billed annually)

  • Enterprise-grade operational performance view
  • Auto booking
  • Integrated task management
  • Assistance and integration for POS

7shifts also offers a handful of optional add-ons:

  • Place overview — $5 a month per location
  • Task management — $12. 99 per month per area
  • Sales data import — $100 one time fee
  • Accounts setup — $150 one time fee

Smaller restaurants can benefit through 7shifts’ free forever plan. You can have all of the basic scheduling features for one location and up to ten employees. Test it for free.

Paycor Scheduling – Best worker scheduling software for customizing

Get a Free Price Quote

  • Customized pricing programs
  • Templates to get Shorter scheduling
  • Handle break times
  • Detailed reporting

Get Started

Formally Ximble, Paycor Booking is the perfect solution meant for optimizing the efficiency of your schedule. Managers can quickly feel the scheduling process while producing optimal decisions for the business.

All of your personnel will have clear visibility of the schedules in advance, so everybody stays well informed.

Paycor lets you create templates for faster scheduling. Just drag and drop employees to assign shifts in a few keys to press. You can even automate how and when your staff goes on crack to ensure that you’re fully covered at all times.

Your own employees can proactively established day and time availability in advance. So you’ll have the ability to schedule around their requirements and preferences.

Paycor Scheduling also has comprehensive reporting and analysis. This will provide you with details associated with the expenses of overstaffing or understaffing.

Industries that can benefit from Paycor Scheduling consist of:

  • Training
  • Healthcare
  • Nonprofit
  • Manufacturing
  • Professional services
  • Retail

Paycor also provides additional products for recruiting, employee onboarding, HR, time and presence, payroll, taxes, and studying management.

The company offers two different employee scheduling products; Paycor Scheduling and Paycor Scheduling Pro.

No prices for either are shown online. You’ll have to fill in a form answering some questions about your business to get a custom made quote from a representative. This adds an extra step towards the process, but it’s worthwhile for those of you who want a customized solution.

While i Work – Best totally free employee scheduling software

Get a Free Price Quote

  • Starts at $0
  • Paid plans start at $2/mo
  • One click scheduling
  • Payroll integration

Get Started

A lot more than 100, 000 businesses across 50+ countries use Once i Work for employee scheduling. This translates to over one million employees being scheduled on this software.

Through small brands to big organizations like Dunkin Donuts, Ben & Jerry’s, Chilly Stone Creamery, Jamba Fruit juice, Massage Envy, and Verizon, When I Work is a top choice to consider.

Top features of When I Work include:

  • One-click scheduling
  • Shift coverage confirmation and notification
  • Routine sharing
  • Work forecasting
  • Overtime control
  • Plan enforcement
  • Labor reports
  • Payroll integration

Compared to some of the other worker scheduling software we’ve protected, When I Work has one unique standout—its price.

When I Work has an exceptional free plan, and also the paid software is affordable.

Free — $0

  • One place and up to 75 customers
  • Team booking
  • Team accessibility
  • Team messages
  • Shift investing
  • Time off requests

Basic — $2 per user per month

  • Timetable templates
  • Multi-location support
  • Work sites
  • Overtime visibility

Pro — $2. 50 per user monthly

  • Auto scheduling
  • Labor forecasting
  • Shift and team duties
  • Shift bidding

You can add-on time clocking plus attendance to any plan for $2 per month per user.

Deputy – Great for scheduling employees working at multiple locations

Get a Free Cost Quote

  • Begins at $2/mo per consumer
  • Great for several locations
  • Strong features
  • Free trial available

Get Started

Mouthpiece is another well-known and trusted employee scheduling solution. It’s used in 200, 000+ workplaces worldwide, including places such as Amazon, Nike, NASA, Peleton, and Ace Hardware.

Let’s take a look at a few of the top features of Deputy:

  • Auto scheduling
  • Break planning
  • Free cellular app
  • Routine by skillset and skills
  • Cover leaves and unavailability
  • Manage overtime and exhaustion
  • Monitor presence
  • Legal compliance
  • Shift changing

I’d recommend Deputy to bigger businesses with multiple places. It’s a top solution meant for managing employees that work throughout multiple job sites too.

Some industrial sectors that Deputy commonly works together with include healthcare, hotels, hospitality, entertainment, logistics, manufacturing, and retail.

Despite Deputy’s robust features plus popularity, the software is amazingly affordable.

Worker scheduling software starts just $2. 50 per month per employee. This is billed on the month-to-month basis. If you want to mix employee scheduling with timesheets and attendance, it’s $4. 50 per month per user. Save up to 11% with the annual contract for the combo package. Deputy offers specific prices for charities, nonprofits, and community organizations that will meet special criteria.

You can try Deputy these days by signing up for a free test. No credit card required.

Shiftboard – Best employee scheduling software pertaining to hourly workers

Get a Free Price Quote

  • Starts at $3/mo per consumer
  • Automatically give workers
  • Make last-minute changes
  • Improve communication

Get Started

Shiftboard software has tons of features designed for optimizing your own employee scheduling process. They have everything you need to keep managers working smoothly while providing your own staff with the right information to do their jobs properly.

With Shiftboard, you can easily assign the best and many qualified workers to particular shifts.

Transform your schedule communication and create last-minute changes when particular situations arise.

Shiftboard helps you enhance efficiencies by reducing overtime costs, forecasting demands, and immediately assigning workers to specific shifts. You’ll also have the opportunity to post open shifts for pickup and send group notifications to your team.

Another benefit of Shiftboard is the compliance rules. It will help you eliminate errors to get things like labor contracts, seniority rules, mandatory rest periods, and employee credentials.

For example , an employee along with expired credentials would automatically be blocked from the routine.

The Shiftboard mobile app is easy for anybody to use. You and your managerial staff members can manage everything around the backend while your employees can benefit from scheduling and alerts in real-time. Setup open shift trading or require approval from administrators for trade requests.

Shiftboard plans from $3 per month per consumer. There are three options for you to definitely choose from:

  • Basic
  • Professional
  • Enterprise

Unfortunately, the particular pricing details for each program are not specified online. You’ll need to request a demo based on the needs of your company to get an accurate quote.

How to Choose the Best Employee Scheduling Software For Your Business

With this kind of extensive list of options to pick from, finding the best employee scheduling software for your business can seem like a tall task. Luckily, we have a methodology that you can use to narrow your search.

Business Size

The number of employees you might have and the number of locations will have a strong impact on your decision. A company with ten employees with one store will have different needs than a business along with 100 employees across 6 locations.


There are industry-specific solutions in the employee scheduling software market.

For example , if you own the restaurant business, 7shifts will be the best choice for you. Restaurant managers and owners have various scheduling needs than workplace jobs in the corporate world.

Mobile Gain access to

The best employee scheduling solutions should come with a free mobile app.

You want to make sure the application has admin features with regard to managing schedules, as well as employee features for viewing activities and making requests. The best apps include alerts with regard to both staff and managers.

For example , a worker could be notified about a change change or shift starting. But a manager would get notified if someone is definitely approaching overtime or did not clock-in for their shift.

Time Tracking

Most employee arranging solutions include time-tracking equipment as well. Since the two go hand-in-hand, it makes sense to get both from the same provider.

Some software offers all-inclusive features for each scheduling and time lighting, whereas others offer time tracking as an add-on.


Obviously, employee scheduling application is supposed to make your life easier. It’s supposed to improve operational efficiencies and minimize labor costs. But be sure you find a solution that matches within your budget.

Each software has a different pricing structure. There are lots of options that charge a monthly price based on how many employees you might have. Some of those are subject to month-to-month minimums.

Several solutions offer tiered pricing, while others have unlimited workers for each plan.

If you’re a smaller organization along with basic scheduling needs, you can also benefit from free employee scheduling software.

Bottom line

Here’s a quick recap of the best employee scheduling software on our list:

  • Homebase — Best overall employee booking software.
  • CakeHR — Full-service HR software with employee scheduling.
  • Humanity — Great for shift trading and filling openings in real-time.
  • TSheets — Perfect for time-tracking and accounting integration.
  • 7shifts — Best employee scheduling software program for restaurants.
  • Paycor Scheduling — Greatest employee scheduling software pertaining to customizing.
  • After i Work — Best totally free employee scheduling software.
  • Deputy — Great for scheduling employees working at multiple locations.
  • Shiftboard — Best worker scheduling software for per hour workers.

Based on this guide, I’m self-confident that you can find what you are looking for. No matter what type of company you have or what market you’re in, there’s an option for you above.

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