You will find a long-established idea that creativity is definitely somehow rooted in damage: that structure and corporation are somehow the foe of great ideas.
If it wasn’t already time to reassess that will idea — then, definitely, that time is now.
2020, all things considered, saw creative teams all over the world removed (often without warning) from their offices, and spread to home offices plus kitchen tables.
Most of us moved from a world of anytime, face—to—face communication to a world of video calls, email, and chat apps.
And this has only amplified an idea many already believed to be accurate: that great creative groups need not only great ideas — but also great processes, communication, and project administration in order to succeed.
In the midst of all that chaos, the team in Project. co just released the State of Project Administration report, designed to find out how innovative teams manage their tasks as we move into 2021.
The particular survey sought to evaluate what teams do well, and exactly what they feel could be enhanced. It explored which tools and systems they use, and how their processes impact their efficiency and productivity.
The research suggests:
- People almost unanimously believe that there is room regarding improvement in the way they take care of projects.
- Most people struggle to have got visibility of what other people on their team are working on, and many take a dim look at of communication within their company — despite acknowledging its mission-critical importance.
- An alarmingly high number of people openly confess regularly missing deadlines — and even forgetting tasks they have got due.
- Email overwhelmingly dominates as a communication device, both between teams along with clients — although this isn’t to everyone’s liking.
About the Study
Project. co’s State associated with Project Management is a extensive report designed to assess the manner in which creative teams manage their own projects and communication.
It asks a range of questions to judge how the project management scenery looks. This is the first report, but it will be released annually and, over time, will trace the changes in the industry.
The findings of this report had been gathered by surveying 437 unique respondents, from a range of industries, niches and nations, in December 2020.
The Key Findings
The Power of Task Clearness
It emerged that having a clear list of tasks in order to methodically work through is a important driver of well-being and performance.
95% of individuals feel that working with a list of tasks to do every day is good for their mental wellness, and 96% of people believe that it makes them more efficient plus productive.
Out of those who don’t create a daily to—do list, 90% say they will either ‘occasionally’ or ‘regularly’ miss or forget duties.
A Problem with Cross Group Visibility
An old metaphor for coordination is that the still left hand needs to know what the appropriate hand is doing.
In business conditions, this means it’s important for people to know what others in their group are working on — avoiding re—work, duplication, and facilitating the input of creative solutions and diverse viewpoints from across teams.
This is validated by the fact that 94% of people feel that having a good view of what their own teammates are working on increases productivity and efficiency inside a business.
However , this is where it gets interesting: less than half (42%) of people say they still find it easy to understand what other members of the team are working on at any given time.
Needless to say, this is a especially big missed opportunity because of the current situation, exactly where greater cross—team understanding plus collaboration can clearly help foster a great sense of employee engagement and mitigate many of the challenges that occur from remote working.
Conversation with Clients
When it comes to conntacting clients, email rules the particular roost. 67% of people state they mainly communicate with clients using email, which overshadows phone calls ( 8% ) project software ( 9% ), online meetings ( 8% ) and face-to-face meetings ( 5% ).
But that doesn’t always work for everyone. Less than half of people say email is their own preferred way to deal with businesses as customers, with 25% saying they prefer to use project management software.
Email is less than ideal because of its siloed, disconnected nature — this often leads to lost/misplaced assets, inconsistent sharing of information, and a frustrating experience for your client.
Room for Enhancement
What’s clear throughout the data is the extent to which individuals feel things could, and should, be better.
92% of people say these people believe collaboration with their teammates could be improved.
And this filters down to day—to—day deliverables: just 16% of people say they ‘always’ hit their own deadlines.
This lays bare the fact that, despite organization, communication, efficiency, and reliability being paramount in the creative industry — late delivery, shabby communication, and bad levels of organization are still a significant factor, and no doubt keeping back countless businesses through hitting their full possible.
Time Tracking & Project Profitability
For many creative teams, time is money — and that’s often literally the situation, with billing completed on a per—hour basis for many firms.
So the actual intelligence plus data around time used on projects is clearly important — or at least it should be.
Incredibly, in the survey, it surfaced that 15% of businesses which actually bill customers according to time spent on projects don’t in fact track that time at all.
Where businesses DO track time spent on tasks, only 13% believe really tracked ‘extremely accurately’ along with 35% saying it’s not tracked very accurately at all.
And the information, even when collected, is being underutilized: 60% of people who PERFORM track time spent on projects say they don’t retrospectively make use of this data to identify efficiency within their projects.
Last but not least
When evaluating this particular data, it seems that there’s, essentially, good and bad news.
The poor news is that the data depicts a creative industry experiencing an actual pinch around basic problems of organization, task plus time management, communication, and operational efficiency. There’s small doubt that these ‘basics’ are usually undermining amazing creative work across a range of industries and niches, and selling businesses short.
The good news, though, is the fact that people really seem to ‘get’ that these are problems. Problems are clearly on the adnger zone, having been identified, and there will be a demonstrable commitment in order to resolving them.
In many ways, there is better time to take stock of this. If necessity may be the mother of invention, it might well be that current world events are the generating force behind a new era of investment in systems, processes, and technology that make creative projects work better for that teams involved, and, naturally , the clients.
By investing in software program that allows teams greater presence over work, lets all of them create their own task listings, communicate centrally in one place and track time/project success, businesses can finally command over the smooth running of the projects.
In turn, they’ll be capable to offer a healthier, more efficient experience for their employees — while effortlessly delivering a customer services experience that matches the quality of their creative work.
You should check out the full report — with plenty more data points — and get a downloadable version by visiting Project. co’s State of Project Management page.