The way to Optimize Your VOIP System

Posted on Posted in Blog, Technology

With workforces going remote, company owners are facing unique problems concerning team and client communication.

This particular distributed model needs a a lot more careful reorganization of your telephone system construction, along with an extra security layer since most of your business communication will happen over unmanaged home networks.

Situations like this are precisely where Voice over Web Protocol or VoIP telephone systems can be beneficial.

You get all kinds of benefits through a VoIP telephonic solution like cost reduction, better call routines, increased mobility, and more.

But VoIP isn’t foolproof. Problematic phone service connections can compromise call quality resulting in a choppy or robotic voice, among other problems.

You may face problems, but you can also solve them quickly—provided you know how to optimize your own VoIP network effectively.

In this guide, Ill show you exactly how to do that.

Read on to know how one can improve the quality of your VoIP phone system.

What to Expect When Optimizing Your VoIP Network

Optimizing your VoIP network involves a few straightforward and straightforward steps. You start with identifying the problem and then troubleshooting.

  • Step 1 – Recognize the Problem With Your Phone System
  • Step two – Check Your Internet Connection’s Stability
  • Step 3 – Determine Whether You Have Adequate Bandwidth & RAM MEMORY
  • Step 4 – Change Faulty Hardware Components
  • Step 5 – Confirm Your VoIP Application’s VoIP Encapsulation Technology (Codec)

The Good

There’ s no doubt you need to prioritize investing in a reliable VoIP phone service like Nextiva plus RingCentral, but optimizing it will help get the most out of your system.

You’ll instantly see the difference in your VoIP call quality after making a few fundamental adjustments to your network. You can also use online tools to check on the stability of your web connection and bandwidth faster.

Identifying areas that need to be optimized is also very simple. There are recommended VoIP standards for every field. If you see your test results are below the standard, you’ll instantly know where your system is lacking and exactly what needs to be improved.

You have several codec choices, too. The Opus codec could be the absolute best for increasing the standard of voice and video phone calls. It helps to troubleshoot the most common VoIP problems seamlessly, which further boosts its appeal.

The Bad

VoIP phone services aren’t designed to end up being equal. As such, a bit of learning from mistakes is inevitable to understand what works best for your system.

For instance, you may have a software assistance with no hardware requirements (phone services designed for solo entrepreneurs). But some VoIP tools may require specialized hardware (phone services designed for enterprise-grade call centers).

What’s more, VoIP communications is complex and still unfamiliar to most companies. Your team of network administrators may not know much about the inner workings of VoIP systems, the kind of equipment needed, or how to maintain it.

Even the terminology is quite unfamiliar! From codecs to VoIP protocols like H. 323, IAX, SIP to VoIP problems—things can get very confusing very fast.

It is also possible that even after doing your best to improve VoIP call quality, you hit a dead end. You may exhaust your in-house expertise as well as support resources and call script. At this point—if it ever comes—don’t overthink hiring outside help.

Today, VoIP consultants can do more than merely installing and maintaining your VoIP system. They can implement advanced functions like securing your quality and transmissions, full-functioning auto-attendant, and automating shared meetings and scheduling. So anything spent will be well worth it.

Step 1 – Identify the Problem With Your Phone System

Voice digitization has its fair share of problems. Technical jargon may make it burdensome for you to understand the kind of obstacle you’re facing, which is why I’ll familiarize you with a few of these terms. Once you identify and understand which problem you’re facing, it will be time to troubleshoot.


Image Source: dnsstuff

If you’re experiencing echoing and conversation delays, you have a latency problem.

Latency issues are caused due to a transmission delay. Technically speaking, there is a time lapse between your transmission of a packet and its reception by the recipient. As a result, there is a delay between the moment you speak and when the correspondent actually hears your voice.


Image Source: dnsstuff

If you hear robotic voices during a conversation, you’ve got a jitter problem.

Jitter refers to the statistical variance in transmission delay. At times, two packets belonging to the same data flow experience a time difference between the moment they should‘ve arrived and when they actually arrive.

Packet Loss

Image Source: dnsstuff

If you’re facing dropped or glitchy communication, you have a problem with packet loss.

In VoIP, voices are carried on the internet as packets. You need the delivery of the largest amount of packets possible on arrival for good voice quality. If several packets end up missing, you’ll hear choppy or cut off voices, making conversation almost impossible.

That is common when a network reaches maximum capacity. In such cases, a part of the bandwidth has to be freed up, which leads to packet loss.

Step 2 – Check Your Internet Connection’s Stability

Network instability is the most common voice quality problem.

You can experience communication latency, packet loss, and jitter due to it, and that’s why you should check the status of your connection first in terms of optimizing your phone systems.

Check Your Connection Status With On line Tools

We live in a time where there are many advanced tools to make our life easier. And checking your internet connection is no exception.

You can use some of the following tools to check the status of your connection almost all immediately. Here are a few:

  • RingCentral Affiliation Test: RingCentral’s quality of service test simulates VoIP calls between your computer and even RingCentral, providing you an estimate through the voice quality you should depend on when using the company’ s ability.
  • Nextiva Speed Test: Nextiva has a useful momentum measurement tool that helps now you will understand whether your connection lives with recommended VoIP network wishes.
  • So that you can. com: This may be a measurement tool provided by Netflix.
  • Netmeter. co. uk: This online measurement valuable tool can give you a complete analysis inside of network.

You don’t have to limit yourself to our options. There are plenty of rating tools available for you to explore—just make sure they are reliable and have favorable comments.

Cross-Check Regardless of if the Results Meet the Recommended Voice over ip Standards

Factors of your VoIP calls attain various optimal limits. Below, we’ve compiled a list of 1 or 2 factors, along with the recommended hurrys.

Get a hold of: This is entire capacity whenever you download a specific thing on the internet to your computer. With ensuring high-quality VoIP associates, your download speed truly must be above 50 Mb/s.

Upload: This is your capacity to drive data from the computer to the internet, such as publishing a photo on the site. It’s also called your upstream speed. This should always be before 50 Mb/s.

Jitter: Stated before, jitter is the occasionally with which packets of the same signaling arrive at their destination. So simple best for jitter speed about being minimal. The greater this irregularity, the more packets you need to economically reconstruct communication in live. Your jitter speed for being less than 20 Mb/s.

Ping: This number indicates whole returns of your installation as well as total time taken towards your package to reach the setting. Your ping speed being as low as possible, but generally, less than 60 Mb/s is good enough.

Get an Ethernet Cable

Link a fiber web connection to your computer via ethernet cable. This will ensure a better VoIP experience—much better than using Wi-Fi or 4G with a less stable network (ADSL).

Besides, ethernet converter cables restrict data loss, which is furthermore greater when you use Wi-Fi along with 4G connections.

Step 3 – Determine Whether You got Adequate Bandwidth & RAM MEMORY

Insufficient entire world wide bandwidth is one of the main reasons as robotic or metallic audible voices or periods in silence. All participants will have around 100 kbps throughout directions. Otherwise, they may get packet loss and produce VoIP call quality.

Your internet connection needs to have an adequate bandwidth for your company calls and network utilisation levels. For this, you have closet options: to increase bandwidth maybe reduce your use of it. The best part is, you could do both!

Increase Dedicated Bandwidth

All saving it, uploading, and streaming exercises put a constant strain on your net connection. You’re also sharing the best bandwidth with other applications, which specifically, in turn, doesn’t allow Voice over ip to perform at optimum limit.

If you want an network to prioritize real-time events like speech combined with video, you must ensure your own bandwidth. For instance, when you phase off bandwidth for identifiable applications and services, it’ll prevent any delay involving the sent data (human speech) and the received data (switch as a call).

You can afford to do this so as other databases and CRMs don’t demand real-time transmitting. Their performances will remain unaffected even in the event of a few. You’ll be able to provide a dedicated VLAN , run your hosted voice over a separate internet connection to totally free of charge your voice services totally from competing applications.

Ask your provider to offeryou with more bandwidth on your compétition or upgrade your phone figure if you find your concurrent provide a exceed your reserved bandwidth for your telephony.

Remove Bandwidth Use

Making simple changes in your ultimate day-to-day business operations can help to eliminate your bandwidth use. Specialists that cannot purchase a broadband connection with a higher contention gesunder menschenverstand will benefit from lowering band width use as well.

Here are a few tips that can dramatically bring down bandwidth use:

  1. Cut down on sychronized calls
  2. Temporarily stop all downloads whenever any of you uses the VoIP
  3. Reduce the number of bits and pieces running on your company’ ise computer when they start
  4. Carry out file airport transfers or backup activities late at night

I recommend running network you with tests on each of your systems to track changes in internet use. This will let you identify as soon as business needs the most bandwidth throughout the day. You can then use this information set up VoIP calls in the sectors of the day when the contention ring gear to pinion gear ratio is the lowest to telephone calls.

Improve RAM

Unreliable devices are another grounds for bad VoIP call value. Every VoIP application calls for a certain amount of rain to operate smoothly. More so, when you use these VoIP with other software equally.

Increase your computer’s RAM—the minimum should be 6G—or close unnecessary applications from the course of communications.

Step 4 – Replace Faulty Components

Is the guy or girl on the other end of the refer to complaining there is too much noise resistant around you? Do you feel your style seems to be distant? Is there a several unique ambient noise in your work environment?

Just inspect hardware.

Nonetheless people realize the occupation hardware plays in influential the quality of your VoIP communication. Low performing hardware components could potentially cause serious quality issues.

Check your Router

Many businesses continue applying router they had before achieving VoIP. While there is no issue with this, they may face craftsmanship issues if the device certainly is not optimized for voice targeted.

Most new routers are configured to the 802. 11ac standard that provides the highest throughput on the 5GHz strip. So you don’t always have to acquire a specialist device. You should try to maximize the speed of your connection and so router, though, as the stronger your speed, the better the quality in your VoIP traffic.

Speak to your service provider to see if updating your router can ones VoIP quality.

Check Your Headset

Clients get a negative affect of your company when they discover external noise from your place as it makes the entire activity unproductive. Moreover, with workforces going remote, it’s common to have children or cats and dogs nearby, which makes this from time to time trickier.

Protecting this in mind, I recommend finding a USB headset—ideally with a noise-canceling option—to eliminate any wrapping or background noise.

Check Your Handset

Typically, remote demands are taken on phone, so handset quality will not be a concern. But if your team members begin a handset, they may visage problems.

You should consider trading in your old mobile with a more advanced one you may notice a dip in prime quality, preferably one that has been for the purpose of heavier call use.

Step 5 – Affirm Your VoIP Application’s Above Encapsulation Technology (Codec)

A codec encapsulates communication for transmission over the web and greatly influences your individual VoIP sound quality.

VoIP operators commonly buy older codecs (For scenario, G711 or G729). Help these codecs are very reactive to changes in internet connection connections, which, in turn, can cause crackling and interruptions. They also carry a lot of bandwidth, resulting in a lot more time response times.

Listing Opus Codec

Look for VoIP applications that use your current Opus codec. Not only do they actually eat less bandwidth, but possibly even cut down response times of not so much as 20 ms. As a result, you’ ll be able to improve current call quality.

The Opus codec would be able to boost your voice and graphic call quality too, combined with the fidelity of sound development in the body. It even corrects package loss and provides better words compression.

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