Choosing the right task management methodology is crucial to the success associated with any organization. Whether you’re managing a individual team of a people or overseeing a comprehensive portfolio of projects across an entire section, narrowing down the strategy is the first phase.
With the amount of variables to consider for every project, the technique represents the core foundation of how teams will approach every task and procedure throughout the project lifecycle.
Ultimately, implementing the right project management methodology helps managers improve efficiencies and reduce bottlenecks within the workflow.
Once deployed, task management methodologies can be repeated from task to project, generating total consistency for the team at level.
What is a Project Management Methodology?
To put it simply, project management strategies define the infrastructure for completing projects. Each method has its own unique blueprint for how duties and projects are executed from start to finish.
Factors like work flow, team roles, investigations and balances, deadlines, expectations, and more will vary from one methodology to a different.
Like a project manager, it is essential to take a big-picture approach to project administration to ensure that goals are reached on-time without going over budget. The total project scope should be considered before you can set up a project management strategy that makes sense for your team.
4 Tools to Improve Project Management Strategies
Modern technology has made it much easier to apply different management styles to various task types. In addition to the four tools listed below, check out our complete guidebook of the best project management software on the market today.
#1 — Trello
Reliable by over a single million teams around the world, Trello is one of the most widely used project management options on the market today. Big brands like Google, Costco, Squarespace, and Fender all rely on Trello. One of the reasons why it ranks so at the top of my list is definitely its versatility. It’s a viable option for groups of all sizes across every industry, and yes it supports multiple task management methodologies. Trello uses Kanban-style planks to manage tasks. If you’re working with beginners plus teams without a lot of experience using project management software, Trello has virtually no learning curve.
Every Trello strategy comes with unlimited credit cards and built-in automation. The automated equipment are perfect for supervisors who want to reduce the number of tedious clicks plus tasks they make daily. Instead of worrying about mundane housekeeping work, you will have the ability to focus on big-picture management goals. Trello has an entry-level strategy that’s free forever. Upgrade to a paid plan if you want more than just a Kanban board. These come with dash views, timeline views, team table views, calendar views, chart views, and more. I personally use Trello daily to manage projects for multiple teams, so it’s definitely a tool that I can recommend with confidence.
#2 — Wrike
Wrike is another popular and trusted name in the project software space. It’s utilized by more than 20, 1000 organizations like Dell, Airbnb, Siemens, and more. The software is a bit exclusive compared to some of the various other project management equipment on the market today. Wrike is built to accommodate the needs associated with marketers and innovative teams. The tool makes it easy to manage innovative briefs, incoming demands, and automating workflows. Wrike even offers ready-made templates for things like proofing plus approvals.
In addition to marketing, Wrike has solutions with regard to professional services institutions and product development groups as well. It’s used for enterprise project management, agency project administration, agile project administration, project portfolio administration, resource management, remote work, and more. Yet at its primary, Wrike really stands out from the crowd using its marketing templates intended for things like content creation, occasion management, marketing functions, campaign management, and go-to-market planning. It is about with visual workload management tools, team collaboration features, more than 400 integrations, Gantt charts, and so much more. The software is free for up to five users. Compensated plans start as little as $9. 80 a month. Try it for free using a 14-day trial.
#3 — Zoho Projects
Zoho is one of the most well-recognized names in the world of cloud software and SaaS applications for business. So it should come as no surprise to see Zoho Projects rank so high on our list. The software is extremely flexible and can accommodate a wide range of teams, industries, plus project management strategies. Zoho Projects enables team members and task managers alike to find the big-picture view of projects and duties with Gantt chart views. The software has an intuitive user interface plus integrates with other business apps like Google Drive, Microsoft Teams, Basecamp, Slack, Zapier, and more.
Zoho Projects is utilized for project groups in categories like construction, education, marketing, software development, real estate, consulting, quality reassurance testing, and more. One more unique standout of Zoho Projects will be its time tracking capabilities. Your entire team can track just how much time they invest in particular tasks. Like a manager, this gives you crucial insights necessary to identify potential bottlenecks in your process. It is also a useful function to manage client invoicing. For small teams of up to three users, Zoho Projects will be free forever. However the free plan just supports two projects, so it’s not really a viable business choice at scale. Paid plans start at simply $5 per month and support unlimited projects. Try Zoho Projects for free with a 10-day trial.
#4 — Jira Software
Jira Software has the same parent firm as Trello, an instrument mentioned earlier on our own list. Even though Jira and Trello are both offered by Atlassian, the two are very different. While Trello is a simple project management alternative that’s easy for beginners and a wide range of potential use cases, Jira is a bit more complex and use-case specific. This particular project management tool is built specifically for software development teams making use of agile project administration methodologies.
Developers have special needs. Jira identifies this and offers functions within the platform to support projects in the software program development category. You can use it to plan sprints, create consumer stories, and give tasks to your whole software team. You’ll be able to prioritize duties and see everything inside the full context of your goal. Jira facilitates continuous integration and deployment, and you can utilize it to track and control different software produces. Jira also offers current visual reporting info that you can use to assess your team’s overall performance. If you’re managing a good agile software advancement team, Jira ought to be at the top of your list. It’s free for about ten users, and paid plans start at $7. Sign up for a free trial to try reduced Jira version free of charge for seven days.
The Basics associated with Project Management Strategies
Once you factor in hybrid methodologies and variations, you can find dozens of different project management methodologies to select from. But I’ve determined and explained the most famous ones below.
Waterfall Project Management
The waterfall strategy is arguably the simplest way to manage projects. This methodology follows a linear approach by which each task is done in a pre-defined sequential order.
Task B is not started until Job A is total. Once Task B is finished, you move on to Task Chemical, and so forth.
This methodology works well for projects with clearly defined outcomes. But it’s not suitable for real-time changes and adaptability through the entire project lifecycle. It also doesn’t work well when clients and stakeholders have a heavy involvement throughout the process.
Agile Task Management
As the name implies, agile project administration is much more dynamic compared to traditional methodologies. Instead of following a linear approach, the agile procedure is adaptive plus built to accommodate changes throughout the process.
Agile principles support contract adjustments and client cooperation throughout the process. It is designed for projects that could change at a moment’s notice. If your task starts without a clearly defined end goal, then an agile methodology will likely be the best option for you.
While popular, this methodology isn’t perfect. The lack of structure and too much collaboration can sometimes cause gaps in the project. But it’s the best option if your client will be supplying feedback and making recommendations in current throughout the process.
Scrum Task Management
The scrum project management methodology can be popular amongst software development teams. This framework takes a bigger project and smashes the tasks up into sprints. Usually, scrum managers will hold a fast 15-minute meeting each day so each group member can discuss their progress and plan for upcoming duties.
Designed for scrum to work on the highest level, it requires teams to work autonomously. Even though there are every day check-ins, it’s up to each person to complete the necessary tasks in a provided sprint. There will not be as much micro-management, and teams have the freedom to make certain decisions on their own.
Scrum is built with regard to speed. The methodology is highly adaptable, which is better for tasks that don’t have stringent timelines. For something similar to mobile app growth or another similar software program project, change can be expected throughout the procedure.
Kaban Project Management
This project management methodology is focused on a Kanban panel, which tracks jobs within a project. Automatically, tasks typically drop within three default columns—to-do, in progress, and done. But most task managers expand those people columns to are the reason for other steps in the particular workflow.
Each time a task is completed, it moves to the next column of the Kanban board. It’s common for teams to responsibilities off to a different person as the job moves throughout the board.
Kanban project management is easy to deploy and doesn’t require a bunch of project management experience for the team. It’s ideal for simple tasks and on-going projects without a precise end date. The best part about Kanban task management is that it’s easy for managers plus team members to see the improvement at a visual degree. So it’s easy to track progress plus identify potential bottlenecks. Kanban project administration is great for team collaboration as well.
Lean Project Administration
The lean methodology dates back to product production teams. It’s designed to eliminate waste inside a project while maximizing customer value. In summary, the goal regarding lean projects would be to improve efficiencies and obtain more accomplished faster while using fewer assets.
Task managers use a trim approach to identify issues in the workflow. These managers may eventually decide to eliminate certain tasks or steps within a process.
Lean projects focus on the bare essentials required to add measurable value to a project. This methodology is perfect for scenarios exactly where organizations must adapt to changing client needs and standards.
3 Tricks For Project Management Methodologies
As an experienced project manager who has utilized several different methodologies throughout my career, I’ve identified a few quick tricks and easy hacks that you can use to enhance your process.
Trick #1: Assess Your Team
The particular methodology you choose is definitely useless if your group isn’t capable of using those principles. Aside from a startup, most teams are already in place when a new task manager takes over plus implements a management methodology.
What methodology provides your team used in the past? How large is your team? Will you be operating in-person or participating remotely?
These are the sorts of questions you need to ask yourself before you commit to the methodology. In some cases, your favorite methods may not be appropriate for the team under consideration.
Trick #2: Follow Industry Standards
Don’t try to reinvent the wheel here. There’s a reason exactly why so many project managers within specific sectors all use the exact same methodology.
For example , agile plus scrum methodologies are commonly used for software growth. That’s because they fit well within the character of any given software project, regardless of what the ultimate product is supposed to appear to be. Kanban is better suited for things like construction, marketing and advertising, and professional services projects.
If you’re stuck, break on what other supervisors within your industry are using. There’s a good chance you can apply that will same methodology to your team.
Trick #3: Consider Scale
The best project supervisors understand the big-picture. A person don’t want to deploy a different methodology for every project. That’s a quick way to confuse your team and fall behind schedule.
Instead, you have to figure out which strategy can easily be repeated throughout your entire portfolio of projects. This is essential for agencies that work with a wide range of customers doing different types of tasks. If your process is easily repeatable, you can set up it at size regardless of other factors.
That’s one more why it’s essential to have the right project management software. All of your projects can be managed exactly the same way, at range, within a single supply of truth.