Over the past yr, marketers got a crash course in remote work.
As 2021 approached, many of us had already committed to at-home desks, workout equipment, and other tools meant to make work-from-home a little easier.
At the top of that listing? Video conferencing software program.
Video webinar tools saw the 500% increase in requirement in 2020 because of the worldwide outbreak. And, as the labor force continues to shift to some more flexible, hybrid model, it’s critical your business invests within equipment designed to foster collaboration regardless of an employee’s location.
But video meeting software isn’t always cheap, and the extravagant bells-and-whistles aren’t normally necessary for small businesses looking for a simple, effective remedy.
Here, coming from compiled 10 of the greatest video conferencing equipment for small businesses, varying in price and functions, to help you find the best fit for your needs.
But first — what are the benefits of video conferencing software program, and do you need this, anyway?
Video Meeting Benefits
Video clip conferencing offers possibilities for collaboration, efficiency, and increased engagement with colleagues, stakeholders, and customers — all without the hassle (and cost) associated with traveling to an in-person location.
I can write a whole post about the benefits of movie conferencing, but for our purposes, let’s focus on four:
- Video conferencing is a cost-effective opportunity to have face-to-face interactions with co-workers, prospects, stakeholders, or customers. It’s more personal and participating than a phone call, and it’s really much cheaper and more efficient than paying to commute — or fly — to a physical location to fulfill someone for an in-person conversation.
- Like mentioned above, video meeting offers an opportunity for more personal connection. Eye contact, facial expressions, and body language are tips we use to efficiently communicate with one another on a regular basis — and those tips are all lost inside a phone or e-mail conversation.
- Video conferencing can increase your team’s efficiency, since it limits the amount of time you spend operating to conference rooms in-between meetings, traveling to meet a client, etc .
- Video conferencing can foster improved collaboration, as opposed to email or Slack. For example, if I hear a fascinating project a colleague is working on, I’ll ask them to join a quick Zoom call beside me so we can talk about opportunities for collaboration — which is a lot more efficient than emailing about it.
Nevertheless , video conferencing software can be expensive, and if you work for a small company with limited assets, it can be difficult to persuade leadership that it’s a lucrative investment. Fortunately, an individual break the bank to test it out — actually a few of the tools within this list are totally free forever, and others provide free trials.
Let’s dive in to the most impressive movie conferencing tools we’ve found for small businesses.
10 Greatest Video Conferencing Equipment for Small Businesses
1 . Zoom
Pros: If you’re on a tight budget, on the phone to beat the free option you get with Zoom, one of the highest-rated video conferencing equipment available. The tool offers clear audio with background sound suppression, an option to talk about your screen, as well as a recording function in order to save and send the particular meeting to those not able to participate.
Additionally , Zoom has a few fun, engaging tools for increased involvement among attendees — including filters, responses, polls, hand increasing, and chat. Plus, you can schedule the Zoom meeting from your Outlook, Googlemail, or iCal email calendar.
Zoom is also part of the HubSpot ecosystem and links seamlessly with your CUSTOMER RELATIONSHIP MANAGEMENT.
Cons: Outside of meetings, Zoom would not offer any cooperation tools such as file sharing or messaging in order to follow-up with co-workers — additionally , backlinks you might’ve distributed in the Zoom chat aren’t saved anyplace for later viewing. Additionally you can’t add a meeting agenda to the request from the app alone.
Overall, Move is a great option for little teams, but when you scale, there are some developing pains. For instance, you may get 100 participants in a meeting for 40 minutes with the totally free version, but if there is a company of 100+, you’ll need to pay more to improve participants.
Price: Free for Fundamental, which includes the ability to web host up to 100 participants, up to 40 minutes of group meeting time, and limitless one-on-one meetings. $149. 90 per year with regard to Pro version, that is recommended for little teams, and $199. 90 per year designed for Small & Mediterranean Businesses version.
2 . Jiminny
Advantages: Jiminny offers a ton of unique, impressive functions that can be particularly helpful if you’re hoping to occurs video conferencing device for your sales team or for client-facing purposes.
For instance, the software offers a “Themes” function, which means your conference recording will be instantly broken up into important parts like “Next Steps” — for anybody who’s ever scanned an hour-long meeting recording looking for a two-minute conversation right in the middle, this can greatly raise efficiency with followup materials.
The recording feature can incorporate with your CRM to automatically input data from your recordings, enabling you to reduce the time-consuming job of manual note-taking. The software also offers metrics such as ratio associated with talking versus hearing improve your sales repetitions conversation (and listening) skills.
Cons: The company is in the particular early-stages, so as they continue to iterate and improve on their product, you might experience a few growing pains. In addition , if you’re not planning on using the video clip conferencing tool designed for prospect/customer-facing purposes, a few of these features might be unneeded for your internal advertising team.
Price: Pro plans starting at $75/month for each user if you sign up for a full year; that will goes up to $95/month per user in case billed monthly.
3. Google Meet
Pros: Google Meet is definitely an incredibly cheap plus easy-to-use video meeting tool for little teams. In fact , if you are not interested in documenting or storing conferences, the tool is usually free forever for up to 100 participants.
Google Meet integrates with other apps and also lets you build a customized app using Applications Script. The device also comes with limitless Google Drive storage space.
Additionally , the particular tool offers a speech-to-text real-time captioning function for video chats and meetings — ideal for hearing reduced participants, non-native audio speakers, or participants along with noisy backgrounds.
Cons: The free version doesn’t provide the ability to record or save your meetings, which means you’ll need to upgrade if you need either feature.
Google doesn’t provide personalized setup or training, and it does not offer the same powerful features as some of some other options in this checklist. It also can’t assistance more than 250 individuals, so it won’t function if you plan on web hosting larger webinars or even conferences.
Price: The app is usually free for up to hundred participants and a large number of meetings. However , if you want to record or store meetings, pricing starts at $8/month per user.
Pros: Bluejeans, a video conferencing software created by Verizon, offers impressive functions such as the ability to use AI and tone of voice recognition to instantly take notes, generate action items, and identify key times for later follow-up. In addition , engagement is a wind from within the device with features for example screen sharing, polling, Q& A, plus chat.
Bluejeans integrates with messages, scheduling, and efficiency tools, and offers impressive security and scalability requirements.
Cons: Bluejeans doesn’t provide file sharing capabilities, and when you only purchase the Myself plan, you’re restricted to 25 hours associated with recordings. Additionally , assistance is limited.
Price: $13. 99/host each month, up to 75 individuals and 25 hours of recordings.
Pros: LogMeIn’s video conferencing software has some impressive features, including the “Smart Meeting Assistant” transcription service that will automatically transcribes the particular meeting so you can search through and share detailed information with others.
You can record the particular meeting and store the recording locally or even in the cloud, plus participants can sign up for the meeting on desktop or via a mobile app.
Overall, GotoMeeting’s HD video and audio application is high-quality and integrates easily with Google Calendar or Chromium for increased efficiency.
Downsides: GoToMeeting requires an error-fee data connection to work effectively, and some reviewers have got noted the mobile app isn’t as user-friendly as they’d like. Additionally , the particular Professional plan does not offer the transcription, note taking, or sketching features.
Price: $16/user per month, for up to 250 participants, for Business plan.
Pros: If you have a tight budget and you’re usually calling people from across the globe, Skype could be a great option for a person. The software is liberated to use, and is not going to charge users intended for calling anyone from anywhere on the planet. Video calls can also include up to 50 participants at once. The tool is easy to install and use.
Cons: The audio quality isn’t consistently great with Skype, particularly since Skype’s audio quality is based on bandwidth, so if customers have a slow speed ISP, then sound quality will be negatively affected. Additionally , given that Skype calls happen over the internet, there’s always possible that data is going to be intercepted. This can make it a less safe option than some others in the list.
7. Ms Teams
Advantages: Should you be planning on hosting big webinars or conferences with over 250+ attendees, Microsoft Groups is a good tool that you should consider. The software enables up to 10, 000 participants to meet at once, and lets you sponsor with anyone within or outside your organization.
Additionally , Ms Teams enables you to arrange different departments or even groups into “Teams” (which can be up to a few thousand people) — within these Teams, you can have individual channels of discussions and focus on different projects.
Microsof company Teams provides a few impressive features to get increased engagement, which includes notifications, mentions, responses, GIFs and emojis in chats, and the ability to chat one-on-one or in groupings. The software also offers superior security features.
Cons: Microsoft Groups is an inclusive strategy to ensuring everyone inside a given “Team” immediately has access to all of the files, notes, plus channels in the Group. Unfortunately, that means you don’t need permission settings to inhibit certain users from accessing documents within a group, so you can’t invite visitor users to selected channels.
Price: Microsoft 365 Business Basic is $5/user per month (annual commitment) and allows for 300 participants, but does not include the advanced protection and compliance functions, administration, or support. Microsoft 365 Company Standard is $12. 50/user per month (annual commitment), and Office 365 E3 is certainly $20/user per month (annual commitment) and consists of everything Microsoft Groups has to offer.
8. RingCentral Video
Pros: RingCentral offers Hd-video and high-quality sound, and it’s a cost-effective option for an unlimited amount of users, video conferences with up to one hundred participants, and up in order to 24-hour meeting period. The software enables you to hop easily between cellular and desktop gadgets, and provides seven layers of security.
Additionally , RingCentral provides personalized onboarding schooling and 24/7 reside support, so if you really feel your team may need support getting setup or in the future, this is a good option to consider.
Cons: RingCentral provides a recording feature but it’s only available being an offline option, which means you need to download the recording as a local hard drive rather than a publicly obtainable folder like Dropbox. The software also does not come with its own diary and task administration function to integrate video meetings together with your calendar events — for that, you’ll need to down load the company’s Glip app.
Cost: $24. 99/user per month for your standard version.
9. Zoho Meeting
Pros: One of the most most affordable options in the list, this is an excellent, user-friendly video meeting software for small businesses. Users don’t need to download and install any kind of software, since Zoho is hosted on the web browser, and the software program offers all the basic features you’d need in a video conferencing tool, including screen sharing and conference recordings.
Aditionally, you can use 100+ nearby dial-in numbers plus 55+ toll-free figures to join from different countries. Best of all, the particular interface is easy in order to navigate and make use of.
Downsides: Zoho Meeting limits guests to 100. If you need more participants than that, you’ll need to switch to Zoho Webinar. You also need to purchase a good add-on if you plan upon storing over 10 recordings.
The particular tool doesn’t provide some of the fancy functions we’ve seen elsewhere in this list, including a smart assistant or cloud video recording. Still, this is a good option for smaller teams who else don’t need all of the bells and whistles.
Price: $2. 50/host a month for 10 participants, $5/host per month with regard to 25 participants, and $10/host per month to get 100 participants.
10. Intermedia AnyMeeting
Pros: Intermedia AnyMeeting has a clean, easy-to-use interface and offers an impressive array of features — including an AI-powered smart assistant for meeting transcriptions, plus screen annotations therefore participants can direct attention to key points on the shared screen — for a relatively inexpensive.
The software integrates with plenty of popular office tools including Outlook, G-Suite, plus Slack, and offers limitless recording storage and sharing capabilities. With all the Pro version, that you simply also able to create custom branded conferences with a company logo and personalized background.
Cons: Intermedia AnyMeeting doesn’t have end-to-end encryption of ongoing calls, which could raise privacy and security issues. Additionally , some G2 reviewers have mentioned the audio quality could be better.
Price: $9. 99/user per month for the En aning version, which allows up to 10 participants. $12. 99/user a month for the Pro version, which enables as much as 100 participants.
Remember — think about video conferencing software program, it’s critical you keep your own team’s needs, resources, and requirements in-mind. If you’re nevertheless unsure after going through this list, think about testing out a few demos or trial versions to see which feels best-suited for your brand name.