Asana Review

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Asana is a collaborative project management tool designed to simplify work tasks.

Such as the best project software I ranked, Asana can customize for your team’s size and project versatility. You can use it to create a work flow that meets the needs of your team and the way you do things.

However, Asana has some drawbacks that could be a turnoff for project managers.

For teams a new comer to project management software, Asana’s learning curve could be overwhelming. And the failure to assign duties to multiple individuals is outdated just for modern collaboration equipment.

For these reasons, Asana didn’t end up on my listing of top picks. Yet that doesn’t indicate it’s not a useful device.

I’ve used Asana in past times, and it does have various perks, including easy automation and protected data backups. Asana also offers a wide range of functions, integrations, and layouts to get your projects plus team moving forward jointly, so it might work for you.

In this particular review, I fine detail the features, advantages, and cons of Asana to make it easier for you to decide whether it checks your own boxes for task management software.

Asana Pros and Cons


  • Recurring task software
  • Many integrations
  • Data backups
  • Free program available
  • Customizable workflow
  • Easy-to-use web templates


  • Can be cluttered
  • Limited free version
  • A single assignee per job
  • Confusing for beginners
  • Pricey for teams

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How Asana Compares to Top Project Management Software

Asana has outstanding reviews across the web, and plenty of huge names use it. Search engines, Zappos, PayPal, plus Blue Apron are among the brands that will rely on Asana for their teams.

And it’s easy to understand why.

Asana’s modern work flow design is one of its best features. There is also the ability to established goals, track improvement, create Portfolios just for projects, and specify Workspaces for your group.

Quite simply, you can customize just about every aspect of your group, projects, and duties in Asana.

But with all of the features Asana possesses, it also lacks a couple of important ones. For example , rather than being more of an out-of-the-box option for project management, Asana requires several app integrations to supply several features, like time tracking and real-time communication together with your team.

And although Asana has a free version, most teams will need to upgrade to a compensated plan to get the actual need from the device.

If you need a free tool, I recommend Trello, that allows unlimited users on its free strategy. If you’re looking for something a little more robust, try out Zoho Projects, which usually manages even the most complex projects without difficulty.

Asana Project Versatility

The best task management software for your team depends on the nature of the projects you undertake.

Simple projects without a bunch of details—budgets, activities, and detailed confirming, for example—don’t require the bells and whistles that some software choices provide.

These simpler projects are the ones Asana caters to. Asana provides an overall view of projects rather than a detailed breakdown of projects with multiple moving parts.

In that respect, you might think associated with Asana as more of the supervising and collaborating tool than a full-on project management tool.

Still, it can handle a wide range of projects and tasks and includes templates. More on that later.

Because of Asana’s ability to allow teams collaborate in whatever ways they need to, operations teams, product sales teams, marketing teams, and product groups use Asana with regard to editorial planning, insect tracking, business planning, web production, and other projects.

Asana Team Dimension Flexibility

Asana allows multiple people to focus on projects. Even in the particular free version, as much as 15 people can collaborate on duties. You can also customize Asana with workflows and views to cater to your team and how it likes to proceed along with its projects.

Larger teams will need to in order to a paid strategy, but you can add as many users as you need. Adding members might get pricey, though, because Asana charges per user. Depending on the features you need, you might pay up to $30. forty-nine per month per user.

Asana Ease of Use

Simply put, Asana is most likely going to confuse a beginner to project management software. Although its design is clean and welcoming, Asana’s user interface can be a challenge to understand.

Navigation with Asana is user-friendly, though not intuitive. The base software includes a sidebar with all the primary locations you’ll need, including your goals, inbox, and tasks. Once you get further into the areas is where things could get hazy. There’s a great deal to unpack among boards, timelines, calendars, tasks, and subtasks.

Luckily, Asana includes a training program in its templates that you can add to your workspace. It’s super detailed and covers everything from structuring your work flow to tagging team members within projects and tasks. I totally suggest diving into this training being a new Asana consumer.

In contrast, Trello is one of the most simple project management equipment with almost no studying curve. It’s a great option for beginners plus small teams that are looking to get set up and moving with ease. However it does lack a few of the advanced features Asana has.

Asana Features

You’ll discover plenty of built-in features with Asana to boost productivity, manage projects, and organize tasks efficiently. From Kanban boards to Gantt charts, Asana offers different ways to input and view your own workflow, while additional tools help you chart your projects, give suggestions, and more.

Asana’s basic features are plenty for some teams. If you need greater than what Asana creates into its system, you can probably still find it with integrations. Asana connects with peer to peer, communication, design, importation, and other tools through its integrations to add more functionality to its dashboard.

Asana Pricing

Asana has four pricing tiers, which includes a free plan and an enterprise rate, for which you’ll have to speak with the sales force for pricing. The free plan enables collaboration with up to 15 users, in addition unlimited tasks, file storage, and messages. It might be enough just for smaller teams to do business with.

Teams that require timeline business, dashboards, forms, personal projects, and other sophisticated features will need reduced account. If you want to benefit from Portfolios, Goals, and advanced integrations, a company account is necessary.

Asana allows annual or monthly billing per consumer. Premium is $13. 49 a month per user if charged monthly or 10 dollars. 99 if billed annually. Business jumps to $30. 49 per month for monthly billing or $24. 99 with yearly.

The pricing is very a big jump from other software with comparable features, like Zoho Projects, which is just $10 per month for each user for its maximum plan.

Asana Cooperation

There’s no question that Asana is built for teams and team collaboration. Via built-in features and additional integrations, teams may chat with each other, control their workflow, assign tasks, and shift projects along a pipeline. Many conversation features are only obtainable with integrations, but they’re there.

Perhaps that’s why it’s therefore odd that the software program overlooks a critical function for teams: assigning tasks to several person. This might become Asana’s biggest drawback for many.

To assign jobs to multiple individuals, you must copy the task for each person. Growing a task isn’t tough, but it is undesirable. Rather than overseeing that will task in just one spot, you’ll need to oversee each job copy. The process doesn’t allow teams to become as collaborative as they could be, and it needs a little more attention from a project manager to make sure nothing gets missed.

You can find far better options for cooperation than Asana. For instance , Zoho Projects contains multiple forms of conversation for teams, such as forums and real-time chat, as built/in features. Teamwork also has notebooks, messaging, and other communication systems to maintain your team linked.

Asana Templates

I love when project management software makes building your shed setup simple. In fact, that’s what these types of programs are there with regard to.

Asana’s templates are perfect for this. Through design projects in order to customer success administration, you can set up a workflow designed especially for your project within a couple of clicks.

Of course , a template may not work with all workflows plus teams as is. You could always customize the template to do what you need. The basic framework can there be to get you started.

The Asana Design template Gallery has several templates divided by project type to let you find what you need, like this one for pester tracking:

Asana Portfolios plus Workspaces

There are multiple methods to organize your group and its work within Asana. The hierarchy starts with a Work area, which is a work team to which you belong. Each Workspace includes a set of people, tasks, and tasks that people in another Work area can’t see. If you’re a project manager, you may oversee a content material Workspace and a advertising Workspace, for example.

Within each Workspace are Portfolios. Portfolios are a elegant name for the projects in your Workspace. You can have multiple Portfolios, such as Sales, Finance, plus Customer Service, to categorize your projects.

Portfolios are only available in the Business plan, as the free and Premium plans only enable management by job.

Asana Automation

With compensated Asana plans, you’ll get the benefit of automation to save you time when setting up plus managing tasks and projects. Set Rules to route jobs to the right task, assign work for your team, and accept work to move on to the next step in the process. Asana even corrects due dates for consecutive steps if you need to alter one.

Custom Rules enable you to set your suggestions for projects to maintain things moving and make sure everyone is on the same page. When used in conjunction with Asana’s templates, you may be pleasantly surprised with how much time you save skipping mundane project administration tasks.

Asana Workflow Administration

Project management software should have the tools you need to keep your team and workflow under control. In addition to built-in equipment and processes, your own software’s customization options for workflow management may ensure smooth transitions throughout a project.

Asana performs exceptionally well in this area. The program consists of several ways to manage projects and duties, from the calendar watch to Kanban boards. The best features, such as setting custom workflows with dependency rules, come with the compensated plans, which is fairly standard for this type of software.

Forms also assist you to juggle work demands by gathering information about incoming work. External and internal teams can complete forms. Once comprehensive, the information goes through like a new task to permit your team to get at work.

Want to allow a client request work as needed? Let them fill in a form to allow the team know instantly.

Asana can manage workflows for a single consumer to larger groups with ease. Solopreneurs may use it for to-do lists and job prioritization, while a team might build a workflow for a website design project or company goal and model planning.

Asana Integrations

Connect the tools you use daily to turn Asana in to a multi-functional software that pulls your favorite features into one convenient program. Alone, Asana can be somewhat barebones. Using added integrations, it may turn into a full project management and communication hub for your business.

The following are just a few of the many integrations that add efficiency to Asana:

  • Slack
  • Gmail
  • Zoom
  • Everhour
  • Jira Cloud
  • Vimeo
  • Automate. io
  • Trello
  • Google Generate
  • Velocity
  • Nave
  • Aha!
  • Microsoft Teams

You can even use connectors, like Zapier, to add multiple equipment at once.

More than one hundred integrations are available with Asana’s free version, but you’ll need a Business plan to add advanced integrations like Salesforce and Strength BI.

Asana Security and Backups

Security should be a best concern of any company, especially those that shop information online. By using project management software, information gets stored in the digital realm.

Asana defends the data you insight with SSL encryption. This protects your information from anyone outside of your and your team’s account from viewing it.

Your data also will get replicated within Asana’s backups using Amazon’s relational database program to offer a layer associated with protection if something goes wrong. In case a database fails plus loses project plus task information, Asana can use its back up copies to restore your data quickly.

There is also an incorporation for Pro Back-up, which allows you a every day automatic backup of your data. Pro Backup also lets you bring back items that you’ve erased in Asana—an incredibly helpful feature for those “oops” moments that are bound to happen at some point.

Visit Asana

Compare The Best Task Management Software
We all reviewed dozens of task management software tools plus narrowed them down to the best options.

See Top Picks

Asana manages task orchestration and group collaboration with ease. What lacks in base features, it mostly makes up for in integrations available in each free and compensated plans. Most businesses can likely find an Asana construction that meets their particular workflow automation plus management, team communication, and project business needs.

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