Being a task manager is not an easy job. Managing teams, clients, and assets are just a few of the many responsibilities of a project supervisor.
To do this job effectively, you must sharpen specific skillsets.
Whether or not you’re interested in being a project manager or simply want to improve your management skills, this guide will certainly steer you in the right direction. We’ll dive deep to the tools that will make life easier and discuss the must-have skills every project manager must master.
Once you’ve perfected these skills, you’ll become a more effective task manager and a better team leader.
What Are Project Management Skills?
Project management skills are the required competencies and characteristics someone needs to be a successful project manager.
The best task managers must be in a position to solve problems, designate resources, manage funds, assess risks, take care of project timelines, a lot. This all needs to be done while handling multiple personalities among team members, clients, plus stakeholders. Not to mention planning and executing tasks from start to finish.
This job gets much simpler once you’ve regarded and improved your project management skills.
3 Tools to Improve Project Management Skills
Ready to take your task management skills to the next level? These tools will help make that possible.
#1 — Zoho Projects
Zoho Projects is an business leader in the task management space. This cloud-based software is an all-in-one solution just for project management plus team collaboration. Being a project management device, Zoho Projects is certainly packed with features to put you up for success. You’ll be able to communicate with your team more effectively and execute projects from start to finish. Regardless of the project scope or industry, it needs to be on your radar.
The particular Gantt charts are perfect for creating a task timeline. Zoho Projects also comes with equipment for time tracking, project budgeting, reference utilization, and more. They have built-in chat and team communication functions and even comes with valuable charts and confirming tools. There’s a totally free plan for up to three users, but most associated with you will want to sign up for the Premium package. This starts at $5 per user per month, and you can try it free of charge with a 10-day trial.
#2 — Wrike
Wrike is really a powerful project administration solution perfect for agile teams. It provides supervisors with complete control and visibility over all tasks and tasks. You can even customize Wrike to meet your specific needs. From automation in order to streamlining workflows, the options are seemingly countless. Another top cause to consider Wrike is certainly its built-in collaboration features. This helps you eliminate useless conferences and status up-date chains. Instead, you can improve team conversation with live editing, dynamic reports, real-time commenting, and more.
I like Wrike’s ability to share info with stakeholders too. It’s easy to send out them reports or even updates directly within the platform. As a project manager, you can use Wrike to plan for the big picture. You’ll have the ability to identify problems and potential bottlenecks just before they occur and ultimately avoid challenges. Wrike has options for resource management, time tracking, scheduling, and everything else you could possibly need to manage projects more effectively. Plans start at just $9. eighty per month, and you can try it free for 14 days.
#3 — Trello
Trello can be used by over one million teams around the world, making it one of the most popular project management equipment on the market today. It stands out from other software because of its simplicity. If you’re a new comer to project management, Trello has virtually no understanding curve. It’s easy to deploy and makes it easy for your entire team to stay organized.
I like Trello because the Kanban-style planks for task management are perfect for managers that want a big-picture overview of the project. You’ll know exactly what’s complete and exactly what still needs to be accomplished. Trello lets you communicate with your own team without making the platform. You can assign tasks and point out team members on cards with any additional directions. Trello isn’t very as feature-rich as some other project management tools out there. But it gets the job carried out, especially for beginners. You will get started for free along with unlimited members and up to ten task boards.
The Basics of Task Management Skills
There are lots of hard skills, smooth skills, and character traits required to be considered a project manager. But from my experience managing projects and teams, the following are the most important.
Projects will fail if the leader can’t communicate effectively—it’s as simple as that. Project managers need to state exactly what they anticipate of their team, whether it is on a broad scale for project targets or related to specific tasks.
Many project supervisors make the mistake of presuming their team currently knows what to do. In no way make this assumption.
Some task management methodologies call for daily standup meetings with the entire group. The project manager needs to set the tone of these varieties of meetings. If you’re off-task, vague, and not clear, your team follows suit. Make sure you are approachable, so your group knows that they can request you to clarify any queries or problems they may be faced with. Daily standups are a great way to ensure tasks stay on track as well as your team members are being kept accountable for their components.
Aside from your team, you will also need to effectively handle communications with stakeholders, clients, or possibly executives within your firm. You must be able to keep them in the loop while becoming as concise as you possibly can.
With the amount of teams working remotely, communication is more essential than ever before.
Some people are natural-born leaders. Others are better at being told how to proceed as opposed to telling others what to do. Regardless of where you stand right now, you have to learn to be a highly effective leader.
Project management is more than just task abordnung, which is a huge procedure on its own. But it is also about motivating teams and ensuring that everyone is doing their particular jobs.
Things happen. Team members argue. People show up late. Sometimes programmers write subpar program code. But the best project managers know how to resolve these problems. Prospect by example. Choose your battles smartly and know when it’s time to address something or in case certain things are usually better left unsaid.
Work with a leadership style that will matches your personality. Learn how to assign duties and tell individuals what to do without being the jerk about it. If you possibly can gain the regard of your team, you will be a much more effective leader.
Being a great negotiator is an often ignored aspect of managing tasks. But in my experience, it’s definitely one of the essential skills for this position.
Negotiation isn’t practically getting the best price from a vendor or even contractor, although that is undoubtedly part of the job. Project managers tend to be negotiating on a daily basis.
For example , let us say you’re managing a software development project. You might have a client that is constantly asking for adjustments or new functions along the way. But these forms of requests can drastically change the scope of a project.
The best negotiators understand how to push back on some of these requests sensitively plus tactfully. You want your own client to really feel happy while making sure the project is not compromised.
Every project requires risk. Some will have significantly more risk compared to others.
It’s the task manager’s responsibility in order to plan for risk appropriately. Come up with contingency programs so that you know precisely what to do when specific issues arise.
Try to avoid single points of failure. For example , your team should be cross-trained upon certain roles plus responsibilities. If someone on the team gets sick, quits, or even is otherwise unavailable, the project doesn’t grind to a halt.
In some instances, this may involve having an extra few people at the team from the beginning. Whilst extra labor adds to the project’s cost, it is something you’ll have to balance against the individual point of failure risk.
Cost and Resource Management
One of the first parts of task planning is making a budget. This is one of the many responsibilities that drop on the project manager.
You should make sure that the budget will be reasonable and then have the ability to control that spending budget throughout the entire delivery of the project.
Costs and resources go hand-in-hand. Whether it’s mentioning people, equipment, or both, you must have the ability to delegate these components accordingly.
How do you assign duties, resources, and obligations to your team in the cost-effective way without having jeopardizing the task timeline? This is something which a project manager needs to ask themself each day.
Critical thinking and analysis is another project management skill that’s often overlooked. The best project managers know to take a step back and look at the big image before making an important decision.
You’ll be faced with decisions daily. Some of these tend to be more straightforward than others. But some choices require deep thought plus analysis.
Today, project managers have the advantage of technology. Many project administration tools will give you reports, analytics, and visible dashboards to help monitor your team’s functionality. From budgeting in order to scheduling, these tools are exceedingly useful.
But those reports are useless unless you know how to analyze the data and turn them into action. That’s where critical thinking comes into the equation.
Scheduling plus Time Management
Getting a project done and getting it done on time are usually two very different matters. Project managers could have a much easier job if they had limitless resources and unlimited time to finish a project—but that’s not the reality.
Before the project starts, you need to come up with a timeline and estimated finalization date. You can break the project down into different phases and put small timelines upon each one.
The timeline will be directly related to your own cost and assets, two things that we all discussed earlier. Then it’s a matter of delegating tasks that are a high priority. Consider using important path management (CPM) as a methodology to get planning your project routine. This will help ensure that every thing gets completed promptly.
3 Tricks For Improving Your Project Management Skills
Understanding the project management skills listed above requires time. But there are some ways that you can streamline this process by applying several quick tips. These simple actions can make a big impact, specifically for project management newbies.
Technique #1: Use Technologies to Your Advantage
Project managers nowadays need to be tech-savvy. There are numerous tools at your disposal that may make your job less difficult.
Besides the tools listed earlier in this post, check out the complete guide of the best project management software.
Software can help you delegate tasks, view the status of your project in real-time, budget resources, create timelines, and make changes on the fly. It’s furthermore the most effective way to speak with your team, especially if they’re working remotely.
Accept technology. Project software can even help you manage costs and give you in-depth reports. Several software offers shareable dashboards that you can deliver to clients, stakeholders, and executives with a single click.
Trick #2: Stay Organized
You’d be surprised how much appropriate organization can increase your project management skills. This is especially true for those of you owning a portfolio of projects on a larger range.
It is easy to get confused and become overwhelmed with paper and duties and deadlines. But it will surely quickly snowball plus ultimately hurt the project. There are also emotional benefits to remaining organized. You’ll feel more relaxed and execute better without getting flustered.
What’s the best way to stay organized? Refer to the first trick. Make use of project management software to your benefit, and your life is going to be much easier. And find various other tools that can help a person stay organized and on top of everything. Possibly utilizing your work schedule synced to your e-mail or finding a to-do list app functions for you will help.
Trick #3: Don’t Micromanage
Micromanagement is among the fastest ways regarding projects to unravel. For starters, it gives your own team the impact that you don’t rely on them. It can also harm your relationship using the people you’re supervisory.
The very best project managers run autonomous teams. Let people be self-directing to an extent.
Rather than concentrating on how things are becoming done, prioritize the outcome. If you’re unhappy with those results, you are able to step in and offer pointers. But constant position updates and advice along the way is an inadequate way to manage teams. Make yourself available for queries and clarification, but you should ultimately need your team to solve most problems independently.
Applying an effective project management methodology helps here too. Once the methodology is in place, individuals know how tasks is going to be accomplished and what is expected of them. Then you can stay hands-off and focus your efforts over the big picture.