37 Tasks Every Marketer Should Automate

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As a marketer, you’re busy. And, even although you probably already know that automating tasks and workflows can free up a lot of time, it takes a lot of focus to set up, right?

Well, definitely not.

With all of the marketing automation tools when you need it, it’s simpler and speedier than ever to streamline your workflows.

To maximize your automation strategy, we’ve compiled some of the best marketing tasks that you should automate in your workflow.

Download our complete productivity guide here for more tips on improving your productivity at work.

35 Marketing Tasks to Automate

Email Tasks

1 . Delivering Content Downloads

Probably one of the most effective areas of your marketing strategy to automate is email. Together example, you can set up automated emails to supply content opt-ins such as for instance reports, ebooks, and free templates.

This can be instead of (or as well as) triggering the download in the person’s browser. Additionally, it has the added benefit of enabling you to add a ‘next step’ CTA in the email body.

Automated content download email

repayments Email Newsletters

There’s a wide spectrum of what you can do to accelerate the time you spend on email newsletters.

You can start by streamlining simple things such as for example creating email templates or easily duplicated header designs to speed up your production process.

But your automation options do not end there. There is plenty of options of complex automation it is possible to implement to suit your specific needs.

Automate Mailchimp newsletter with blog RSS feed

3. Drip Campaigns

Email drip campaigns really are a pivotal part of any digital marketing strategy. By automatically enrolling contacts in a campaign based on defined criteria (such as opting into your mailing list or purchasing a specific product or service), you can automatically send tailored content at set intervals.

Most drip campaigns work effectively when there’s a ‘goal’ for the lead to reach — such as subscribing to one of your paid plans. When they reach this, you can automatically unenroll them using this drip campaign and also enroll them in another one instead.

Here’s a simple example of a drip campaign made with GetResponse:

GetResponse simple drip campaign

4. Smart Personalization in Emails

All top email marketing platforms offer personalization tokens to customize your articles for every recipient.

Take a closer look at your automated emails and regular newsletters to identify where and how you can put them to the very best use.

5. Cart Abandonment Emails

Savvy marketers know to keep an eye fixed on leads which can be not exactly converting but need a nudge to cross the line.

When you have an ecommerce store, this can be enabled having an automated cart abandonment email, just like what Shopify offers:

Shopify abandoned cart email

6. Customized Email Campaigns

Rather than having email drip campaigns for only one stage of one’s funnel, take time to create customized email campaigns for your customer lifecycle journey. You can create campaigns that share:

  • Top-of-funnel content for new leads new to your product or service
  • Middle-of-funnel content that mentions your product and shows ways it can help them to solve their pain points and reach their goals
  • Bottom-of-funnel content with a deeper product focus

When these three types of campaigns are employed together, you can seamlessly guide new contributes to become paying clients — at the right pace and without more manual focus on your plate.

7. Email Follow-Up

Fed up of manually chasing people who haven’t got back for you? Many CRMs allow you to automatically follow up after a set interval (such as one week) so that you don’t have to spend hours on tedious follow-up.

Lead Generation Tasks

8. Minimalist Lead Generation

If you need a subtle approach to automated lead gen, you will find countless tactics and brands to inspire your strategy.

On their simply-designed website, podcasters and writers The Minimalists show that lead gen doesn’t have to be sleazy. It can be, well, minimal:

Minimalist lead gen

9. Internet site Banner Promotions

Got a webinar coming up or an offer expiring soon? Pin a minimally intrusive banner to the top of your web site to feature an offer to visitors who land on your website.

10. Landing Page CTA’s

Ask yourself: how can you encourage your website visitors and blog readers to stick around and explore other pages?

This “New here? Click me” button on the bottom right of Marie Forleo’s blog headers is a good example of finding creative solutions to boost time-on-site:

Blog automate next steps

11. Recurring Webinars

The online business platform Kajabi offers daily educational and Q& A webinars to provide trial users with more value.

This can be a really effective way to convert more individuals into customers — especially if you can introduce automation to boost ROI.

Many of Kajabi’s sessions are automated, including weekly sessions for ‘Create and Sell a Product’ and ‘Marketing Pipelines. ‘

Automated webinars example

12. Dynamic CTAs

Probably one of the most powerful features in HubSpot’s Marketing Hub is Smart CTAs. By the addition of a Smart CTA to your site — such as in a blog post or sidebar — it is possible to display the most relevant call-to-action to every visitor.

You can promote a product-focused webinar to sales-qualified leads while showing new visitors a more top-of-funnel content upgrade.

HubSpot dynamic CTAs for automated lead gen

14. Slide-in CTA’s

If you have created downloadables such as ebooks, worksheets, templates, or other resources, you should use these as a strong tool for automated lead gen on your blog posts. One way to capture new leads and get more downloads has been a slide-in CTA connected to a form.

Social Media Tasks

14. Facebook Bots

An impactful and highly personalized way to automate to generate leads is with a Facebook bot that guides new leads through a conversion process.

This example shows a simple use case that automatically delivers a content upgrade via Facebook Messenger:

Facebook bot for lead gen

15. Social Media Scheduling

A super helpful way to save time scheduling your social media marketing posts in advance is with a social media management app like Buffer.

In your Buffer Analytics, gleam handy ‘Share Again’ button that you can use to reschedule the same posts that worked well the first time.

Buffer share again feature

Content Tasks

16. Dynamic Content

With dynamic content in your website, you can boost conversion rates by automatically showing the most relevant content to each individual lead.

As you example, with HubSpot you can add smart content to your emails, website pages, landing pages, and templates.

HubSpot smart content website pages

After adding a smart content area, you can then automatically show different content based on:

  • Country
  • Device type
  • Referral source
  • Preferred language
  • Contact list membership
  • Contact lifecycle stage

17. Content Production Queue

Trello is one of the most popular and straightforward ways to manage your team’s content queue. But are you aware it also provides a ton of options to automate project management, including keeping your content pipeline on track?

With Butler, Trello’s automation feature, you are able to create hundreds of rule-based and if-this-then-that automation to keep your content team on schedule.

Trello automated project management


18. SEO Site Audit

Not every marketing team has the resources to hire an in-house SEO specialist. Even although you do, there are many tools to help you streamline your SEO and stay on top of website problems and opportunities.

Although it isn’t the cheapest on the market, Ahrefs is one of the most popular and feature-rich SEO tools to optimize your search presence.

As one stand-out feature, it delivers a Site Audit to crawl every area of your internet site, list all dilemmas, and categorize these by type and priority level. You can then resolve these one by one and re-run the website Audit when you’re ready to check on for improvements.

Ahrefs site audit

19. Keyword Research

Still another area where Ahrefs shines is key word research. It’s super simple to track the key words you’re currently ranking for, look for opportunities related to your relevant topics, and even identify what your competitors are ranking for that you aren’t.

Automate keyword research

Marketing-Sales Tasks

20. Upselling Customers

Marketing isn’t just about leads, it’s also about your existing customers. Automation is a powerful ally when it comes to upselling clients at the ideal time with products and services much like those they have already gained value from.

21. Live Chat

Live chat has moved from being a nice-to-have to a must-have for all businesses. Your customers and potential customers want to easily and quickly speak to you.

With live chat apps such as what Drift offers, you can create automated chatbots which can be configured to bring in marketing leads, not just sales-ready prospects.

Drift for marketing lead gen

22. Lead Qualification

GetResponse is another handy tool for strengthening your marketing team’s bridge to sales and helping them identify quality leads.

With a marketing automation platform, you can make sure your leads are sales-qualified before proceeding through a pipeline.

GetResponse confirm CRM qualification template

23. Lead Scoring

With lead scoring tools, you can effectively track engagement and know which leads to follow along with up with or enroll in a workflow that’s further down the funnel.

ActiveCampaign makes it easy to reward points and deduct them predicated on specific behavior and engagement, such as when a lead downloads content or visits your pricing page.

Active campaign lead scoring

24. Good-Fit Leads

ActiveCampaign also notifies you when leads are becoming more engaged. It automatically triggers email notifications and assigns tasks centered on lead score changes.

ActiveCampaign lead score notifications

25. Automated Product Demo Video

As an example of automated sales-qualified lead gen, Marketo gates its demo video behind a form to collect data from qualified leads.

Marketo gated demo video for lead gen

26. Lead Assignment

With sales automation you can automatically distribute your new leads and deals predicated on:

  1. An evenly distributed round-robin
  2. Based on value (to ensure all sales reps get comparable amount of value over time)

ActiveCampaign automated lead distribution

27. Trial Extension Offers

If someone signs up for a trial of one’s product but doesn’t convert, consider sending them a trial extension offer.

This effective example from Kajabi is generous and highly personalized to encourage conversions.

Automated trial extension offer

Management & Organization Tasks

28. Contact Management

Your losing considerable time in your workday if your business doesn’t always have an automated way to organize contacts from all channels

Your answer to this is a cloud-based CRM system with built-in pipeline management and automation capacities, such as what Copper, HubSpot, and Pipedrive offer.

29. Inbox Filtering

You don’t have to reach inbox zero, but you can clear up most of the chaos in your inbox using automated inbox filtering. Here is a quick WikiHow tutorial on how to use Gmail’s priority inbox feature.

Gmail priority inbox

30. Sync New CRM Leads

Two of the most crucial tools in your marketing stack are your CRM and email marketing app.

Your CRM works best when it’s at the middle of your stack with contacts from other apps instantly synced. It’s also important to ensure that the right leads are in your newsletter list. You can achieve both of these goals by keeping your CRM and email platform in sync.

As well as syncing relevant new CRM contacts with your newsletter list, you can also instantly remove leads from your e-mail lists if they opt-out in another app.

31. Marketing Reports

It’s easy to spend a lot of your workweek on reporting: finding the right data, creating visualizations, and sharing these with your team.

With tools like Google Data Studio and Supermetrics, you can connect all of your marketing data for reporting in one platform.

Here’s a free Google Data Studio reporting template that shows how you could automatically connect your data.

Google Data Studio reporting templates

32. Updating Meeting Slides

Instead of manually updating Google Slides with the right data in front of meetings, you can automatically sync charts and data views in Google Sheets with Slides (and Docs) to free up time and reduce scope for error.

Google sync chart with Slides

33. Slack Reminders

If you’re a regular Slack user, you have lots of automation options to streamline your workflows. You can take advantage of this by creating a weekly Slack reminder to prep for upcoming team meetings.

34. Team Progress Updates

Another exemplory instance of how to take advantage of Slack automation is by asking for updates on important projects in the beginning of every week. Similar to Slack reminders, it is possible to message your team on a recurring basis so you’re always in the loop.

35. Project Management

Like Slack, Trello is yet another app that you can quickly level up with automation.

As an example, if your editorial team has a content planning board, every time a blog post is moved to the ‘Editing’ column on Trello, the due date is automatically updated and the right team member is assigned to make sure each piece is edited on time:

Trello automation change due date

Data Tasks

36. Contact Data Enrichment

Do you find yourself having to manually discover information about a new lead? Use Clearbit to automatically enrich the data you have for each and every new lead that enters your CRM and marketing apps.

37. Automated Data Syncing

Manually exporting and importing data between apps will never be the highlight of any marketer’s day.

To free up time for what really drives your KPIs while improving data quality in all of one’s marketing apps, setup a two-way data sync between your apps. This will keep the customer data in sync not only across your marketing apps, but throughout your entire tech stack, too.

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