Evaluate The Best Facility Software

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Want to jump straight to the answer? The best facility management software for most people is Hippo CMMS or FMX.

Managing service operations at scale is a tall task. From work orders to equipment monitoring, scheduling, and more, you can find too many aspects to using spreadsheets or other outdated systems.

Facilities software simplifies everything by providing a central way to obtain truth for all facets of your facilities. It allows you to leverage automation, improve your workflows, plus spot potential problems before they be a little more significant problems.

This in-depth guideline will walk you through the best service management software on the market today.

The Top 6 Best Facility Management Software

  • Hippo CMMS — Best for Preventative Maintenance and Tools Management
  • FMX — Great for Automated Maintenance Workflows
  • eMaint CMMS — Great for Maintenance Scheduling
  • TheWorxHub — Best for Senior Residing Facility Management
  • Common Areas — Best for Real Estate Property Managers
  • UpKeep — Great for Mobile-First Work Order Management
How to choose the best facility management software. Quicksprout.com's methodology for reviewing facility management software.

Right after extensive research and testing, we’ve narrowed down six facility management solutions that individuals can recommend with confidence. The reviews below can help you find the best option for your specific situation.  

Hippo CMMS — Best For Preventative Maintenance and Equipment Administration

Visit Hippo CMMS

  • Starts at $39
  • Multi-location support included
  • Attach themes to work orders
  • Mobile service management available

Demand a free demo

Being a computerized maintenance administration system, Hippo CMMS helps organizations improve efficiencies by removing more value from capital assets. In simple terms, this software streamlines preventative maintenance, apparatus maintenance, work order management, and inventory control for businesses across a wide range of sectors.  

Hippo CMMS facility management software homepage.

Compared to additional tools in this classification, Hippo really stands apart from the crowd with its ability to monitor resources and equipment with regard to preventative issues.

The software makes it easy for you to schedule preventative maintenance, so you’re at all times one step in front of the curve before a bigger problem occurs. This allows you to coordinate every job and work order with the right member of your team, regardless of the time plus location.  

It’s a great approach to larger facilities with tons of assets, like HVAC units, boilers, and more.

You are able to attach templates and how-to instructions in order to each work order, ensuring every specialist knows exactly how to complete the job and maintain your own equipment.  

Hippo CMMS can be used in facilities such as office buildings, chapels, gyms, sports circles, music venues, government buildings, healthcare services, agricultural facilities, commercial sites, and more. This particular versatility is another reason the software ranks therefore high on our list.  

Here is a quick overview of the Hippo CMMS plans and pricing:

  • Hippo Beginner — $39 per user per month
  • Hippo Plus — $69 per user per month
  • Hippo Pro — $99 per user per month

The Starter plan supports all the basics you need for a single site. For anyone with multiple places and facilities, you will need the Plus plan at a minimum.  

Request a free live demo to get going.

FMX — Best For Automated Maintenance Workflows

Go to FMX

  • Free forever program available
  • Unlimited work purchases included
  • Trusted by 400, 000+ users
  • Automatically prioritize requests

Start For Free

FMX is another sector leader in the service management software space. A lot more than 400, 000+ users rely on FMX intended for facilities management, that is a reputation that speaks for itself.  

FMX facility management software homepage.

It’s used by dining places, property managers, companies, zoos, schools, plus industries across each category.  

Compared to other equipment in this space, FMX shines with its ability to reduce maintenance expenses by automating workflows. Everything from work purchases to schedule requests could be put on autopilot. You can set parameters, so everything is immediately routed to the correct person.

Not only does this decrease clutter for incoming requests, but it also eliminates the need for a human being to manually assign work orders.  

The system makes it easy for you to prioritize tasks based on your team’s availability and the importance level of each function order. It decreases resolution times plus ensures all must-do request items are handled first.    

FMX has a basic maintenance plan that’s free forever. The free of charge plan even facilitates unlimited work purchases, unlimited vendors, function order history, and much more.  

Compensated plans start at 35 dollars per user per month, and plans supporting advanced workflows start at $60 per consumer per month. Try any kind of paid plan free for 14 days.  

eMaint CMMS — Best For Upkeep Scheduling

Check out eMaint CMMS

  • Starts from $33
  • Advanced maintenance booking
  • Asset management features incorporated
  • Simple to organize resources

Begin Free Trial

eMaint CMMS is another computerized servicing management system, best known for its enterprise resource management features. The software program is trusted by over 50, 000+ users across the globe.  

eMaint CMMS facility management software work order workflow and schedule update example.

eMaint gives you more control over your service management processes. If you have multiple employees operating across different services sites, the software easily simplifies the challenges associated with tracking their function.

The maintenance planning and booking features let you manage calendars by days, weeks, or months—including all of your labor resources or pending work orders.  

You can filter diary and scheduling sights by employee, work order type, as well as other custom views to find the best way to schedule your resources. Then you can look ahead to all preventative maintenance work orders which will be generated down the road so they don’t sneak up on you and create a bottleneck inside your backlog.  

In addition to the advanced arranging features, eMaint has solutions for asset management, predictive maintenance, advanced reporting, stock management, and so much more.

Here’s a basic introduction to the eMaint CMMS plans and prices:

  • Group — $33 per user per month
  • Professional — $85 per user per month
  • Enterprise — $120 per user per month

The Team plan is great for smaller teams all the way to three people. But most organizations begin with the Professional package, as it comes with much more features.  

Sign up for a free trial to get started.

TheWorxHub — Best For Senior Living Facility Management

Visit TheWorxHub

  • Resident satisfaction surveys included
  • Manage housekeeping requests
  • Prioritize work orders
  • Simplify communication

Request a free demo

TheWorxHub from Dude Solutions is a niche-specific tool in the facility management computer software category. It’s a cloud-based software built specifically for senior living facilities.

TheWorxHub facility management software homepage.

This is a market that has its fair share of challenges when it comes to maintaining facilities. In addition to taking care of HVAC units, boilers, energy solutions, and old-fashioned facilities assets, the corporation also needs to take care of its residents.  

TheWorxHub solves everything under a single roof.

From housekeeping requests to broken light bulbs and more, every thing can be managed from a single center. The software lets you automate requests and prioritize work orders as well. It even has built-in features to improve communication between the requesters and your staff.  

TheWorxHub has tools for quality assurance, resident satisfaction surveys, and other features to make sure your senior living residents are happy with all requests. This can help you train your team better and market the living facility to prospective residents as well.  

More than 280, 000+ senior living professionals rely on TheWorxHub for facility management.  

Pricing for TheWorxHub just isn’t available online. You are able to request a live 30-minute demo to get going and get a custom quote for your facilities.  

Common Areas — Most readily useful For Real Estate Property Managers

Visit Common Areas

  • Starts at $49
  • Supports all property types
  • All-in-one solution
  • Facility inspections included

Schedule a free demo

Common Areas is another industry-specific solution for facility management. The software is built especially for real estate property management.

Common Areas facility management software homepage.

Within the real estate category, Common Areas supports operations large and small alike. This consists of single-family residential units, commercial real estate, multifamily properties, and more.  

The software can help you connect your residents, staff, partners, and processes while reducing risks and streamlining your work orders. It will help eliminate spreadsheets and manual processes which can be inefficient and impossible to scale.  

One of the best parts about using Common Areas for facility management is that it’s a single tool for all of your property management needs. You may also use it for:

  • Facility inspections
  • Work order management
  • Space management
  • Operational reports
  • Incident management
  • Operational management
  • Vendor procurement
  • Inventory tracking
  • Project coordination

The reports and data-driven insights give you the information required to keep tabs on your properties. From equipment to office assets and tenant needs, Common Areas has you covered.

Plans start at just $49 per user per month. Schedule a demo to learn more and acquire started.

UpKeep — Best For Mobile-First Work Order Management

Visit UpKeep

  • Starts at $49
  • Supports all property types
  • All-in-one solution
  • Facility inspections included

Schedule a free demo

More than 200, 000 professionals rely on UpKeep for facility management. It’s trusted by well-known brands like McDonald’s, Marriott, Yamaha, Siemens, and businesses across a wide range of different industries.  

UpKeep facility management software homepage.

UpKeep shines as a mobile-first solution, which will be crucial in a category where facilities workers are constantly on the go. Let’s have a closer look at some of the top features, benefits, and capabilities of UpKeep to exhibit its versatility:

  • Attach checklists and manuals to work orders
  • Track the parts used and time for each work order
  • Receive requests with pictures of problems and automatically turn them to work orders
  • Create a runtime calendar for preventive maintenance
  • Create automated workflows to eliminate manual work order assignments

UpKeep is used by manufacturing businesses, farming and agricultural facilities, restaurants, property managers, hospitality businesses, and much more.  

For small businesses seeking an easy solution for work order management, UpKeep is 100% free. Beyond that, you will find three different paid plans to consider:

  • Starter — $45 per user per month
  • Professional — $75 per user monthly
  • Business Plus — $120 per user each month

Such things as workflow automation and purchase order management don’t start until you reach the Business Plus level. Schedule a demo and get a seven-day trial of the Business Plus plan to get started.

How to Find the Best Facility Management Pc software For You

Facilities management is a broad category. After all, organizations in seemingly every category have a facility to manage.

This holds true for manufacturing businesses, restaurants, hotels, commercial real estate properties, senior living facilities, and more. All tools in this category will have similar features for work orders, preventative maintenance, and scheduling. But as you break down this software beyond the essential requirements, it will help you evaluate the best option for the organization.

Utilize the following factors as a buying guide for facility management software. This will make sure you get exactly what you’re looking for to solve your specific pain points.  

Work Order Automation and Priority Levels

All of the most readily useful facility management tools on the market today offer some sort of automation. So when a new request comes in, a work order could be generated without some one in your command center doing it manually.

But the most useful solutions take that one step further by automatically assigning it to the right technician. This can be based on their skills, location, availability, or a combination of a few factors.  

Automation will only enable you to get so far if there’s no way to prioritize work orders. For example , a busted bulb shouldn’ t be fixed ahead of a leaking boiler or hot water heater. So your software needs to push emergency requests and prioritize work orders accordingly.  

Preventative Maintenance

One of the biggest challenges with managing a facility at scale is fixing problems that could have been prevented with simple maintenance over time. Not only is this a burden to your staff, but it’s also really expensive.  

For example , a 30-minute monthly inspection with the HVAC units on your roof is going to be far less expensive than replacing the entire system due to negligence. But with so several things to track, these preventive tasks can simply be forgotten.

Facility management computer software can automatically schedule preventative maintenance and help you prepare for these events in the future. Try to find software that lets you attach checklists and instruction manuals to work orders, which means that your technicians know precisely what to look for as they’re checking your equipment.  

Requester Communication

The requesters in a facility management solution can come in different forms. It could be a tenant, resident, employee, manager, vendor, or anybody within your ecosystem.  

Not all of those people understand the complexities of terminology associated with maintaining a facility or device (and it’s usually not their job to).

Historically, this often leads to miscommunication and technicians arriving to jobs unprepared. It creates scheduling bottlenecks and frustrates everybody else involved.  

But the best facility management tools help eliminate these dilemmas by facilitating communication between the requesters and technicians. From messages with instructions to photo and video attachments, these extra touches go a long way.

This eventually improves your productivity, helps you clear open tickets faster, and ensures satisfaction from the requester.  

Summary

What’s the best facility management software? This will depend on what you’re looking for.

Hippo CMMS is ideal for preventative maintenance and equipment management. FMX is the best option for automating the workflows in your facility maintenance process. We recommend eMaint CMMS for its maintenance scheduling features.  

TheWorxHub is the best option for senior living facilities, and Common Areas is the better facility management software for property managers. Try UpKeep if you prefer a mobile-first solution for work order management.  

Regardless of your facility size, industry, or specific needs, the guidelines in this guide will steer you in the right direction.  

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