How to Host a Webinar

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If you want the solution up front, the best way to host a webinar is with LiveStorm.

Hosting a web conferencing is a little different from hosting a normal video meeting. If you’ve never accomplished it before, don’t worry, I’ll walk you through tips on how to host a web conferencing.

There are a number associated with excellent webinar software program options out there that give you everything you need–registration pages, dependable video quality, tools to engage the audience, and more.  

Top-Rated Software for Hosting Webinars

The best webinar software makes it easy to register attendees, request guest speakers, plus coordinate with your team. When you go live, you’ll have tools to vote the audience and run Q& As.

These are the very best tools for assisting you host an interesting webinar:

  • Livestorm – Great for simple webinars
  • WebinarJam – Best for highly online webinars
  • WebinarGeek – Perfect for EU GDPR compliance
  • LiveWebinar – Best for sophisticated cloud-based webinars
  • EverWebinar – Best for pre-recorded training calls

Using these options, everything you need to market and host the webinar is included, so that you can start filling seats today.

Quick Start Guide for Hosting A Webinar

If you already have your webinar mapped out and you also want to get started nowadays, this section will get you to the finish line as fast as possible:

Subscribe to Livestorm. Any of my suggestions will work, but Livestorm offers a complete system with everything you need to get going for free .

Schedule the webinar . Once it’s on the appointments, you can send invites, invite panelists, open registration, and start building interest on social networking.

Host your amazing web conferencing . You can use online tools to engage the particular audience both during and after the webinar to find out what’s working well.    

Okay, that’s the 90-miles-an-hour version. Here’s all you need to know to sponsor your webinar through start to finish.

How to Host the Webinar in six Steps

Follow these six easy steps to host the webinar:

  1. Sign up for webinar software
  2. Organize a new webinar
  3. Publish your webinar
  4. Invite people to your own webinar
  5. Run a full wedding rehearsal
  6. Host your webinar

To stroll you through methods to host a web conferencing, I’ll be using Livestorm. It’s my top recommendation for web conferencing software because it is a robust, easy-to-use platform that you can start using today for free.

1 ) Sign Up for Webinar Software program

First, subscribe to your free Livestorm account. There’s nothing to download and zero hidden costs. You don’t even have to provide a credit card.  

Simply the actual link and click Attempt for free now .  

Once you fill out the basic information, you will be able to start hosting webinars in just a few minutes.

Livestorm works best in Stainless-. You can use another internet browser, such as Safari, Edge, or Opera–but Livestorm highly recommends making use of Chrome for the best encounter.

2 . Organize a New Webinar

Everything you need to strategy, schedule, and organize webinars is in the particular Livestorm dashboard.   On the left aspect, you will see tabs to get Activities , Instant Room , Individuals , App Marketplace , and Updates .  

The Activities tab is showcased below. This is where you are going to start when you sign in.

We’ll go over all of those tabs during this post, but for at this point, select the blue key in the upper right-hand corner to create a brand new event .

This opens up a screen that lets you set all of the essential parameters for your webinar.

First, your name of your new event.  

You’ll see the WEB LINK generated below title. This is the link you may share with prospective participants. If you want to edit the URL for length or clarity, that can be done that here.  

Next, you wish to designate speaking permissions based on the file format of your webinar. More often than not, you only want a couple of speakers, but you can often switch this upward. You might start out using a two-person interview then invite users in order to speak during a Q& A.

Click the date below Sessions to pick a date and time for the webinar.  

This will bring up a screen that lets you select the date and period, as well as the time area. Double check to make sure the time zone is correct.

Click on Conserve .

Miss the part where it asks you to definitely add team members for the time being. It’s easier to do this once you have invited some other team members and visitor speakers, which we are going to do in the next step.

Click the button that says Create event .

Once you have produced your event, you will be able to see it over the events dashboard and modify the configurations at any time.

Before you publish your occasion there are a few optional configurations I recommend checking out.

Create a description of the webinar

First, create a short explanation in the settings tab of your new event.  

You don’t need anything extravagant in your description, simply a short teaser as to what people should expect.  

Stick to your needs brand story and maintain it brief. This description will appear in your Registration page, which is where people will sign up.

Change registration settings

Next, you should have a look at the registration settings , under optional configurations.  

The default settings are fine, but you can add required registration fields to pick up more information about attendees. Simply click the add a field button, and choose options like work title, company, or even location.

You can also add consent forms if you need people to sign anything in advance by clicking add a consent .

Under advanced configurations, it’s fine to maintain the defaults until you are hosting a paid event.

If you discover that you are dealing with plenty of fake Gmail or Yahoo accounts, you are able to check the box to only allow registration from people with work emails.

What about hosting a paid webinar?

If you want to charge admission for your webinar, Livestorm has you covered.  

First you will have to disable the registration page underneath the advanced registration web page settings, and then enable Zapier to connect a payment processing software. Livestorm recommends Stripe, Typeform, and Eventbrite.  

You can log into Livestorm’s information base for step by step instructions for ways to connect each payment processor.

3 or more. Publish Your Web conferencing

In the occasions tab, hover over the event you just made, and then click on the three horizontally dots :

This will bring up a dropdown menu. Select Publish :  

Once you select release, Livestorm will request you to Confirm publication .  

As soon as you confirm, you will see that your event is now reside.  

A new window will appear that will let you invite other users and view the sign up page:  

We’ll care for invites and registrations in the next step.

4. Invite People to Your Webinar

At this point, your webinar registration is reside, which means you can send invitations. We’ll cover the right way to invite:

  • Attendees that join your webinar
  • Team members that help you host a webinar
  • Guest audio speakers that are featured by your web conferencing

Ask Attendees to Your Web conferencing

At any point, you can share your event by clicking the sunshine blue Share button at the top of your Livestorm dashboard.

This will bring up a new window that allows you to share the sign up page link, or post it straight to Facebook, Twitter, and LinkedIn. You can also embed the link, or display it on the corporation page that Livestorm automatically creates for you.

On compensated plans, you’ll have the ability to invite contacts via email directly on the woking platform. With the free program, you can still talk about the link with emails you write your self, but it’s a couple of extra steps. From scale, built-in email invites will save lots of time.

For now, you can select the second tabs in order to register someone by hand . Simply select a webinar session from the dropdown menu and enter the email from the person you want to request.

You will enjoy a confirmation as soon as the registrant has obtained their notification. That individual will be able to add the event to their calendar having a single click. They’ll also receive an automatic reminder email soon before the event.  

Ask Team Members

To add someone from your team who is going to give rise to your webinar (versus just attending), you can find slightly different measures.

Team members will have access to the Livestorm dashboard. They can assist answer questions through registrants, plan brand new events, and reasonable during a live webinar.

To request a team associate, click on the account settings tab within your dashboard. You’ll find that tab by simply clicking your avatar within the lower-left corner.

In the accounts settings page, open up the team members tab.

In the team members tab, invite a new team associate by clicking the particular button in the top right corner.

This brings up a new window, where you can choose whether you want the team member to become a Host or a Moderator.  

The difference between these two types of permissions is very important:

  • Hosts have full control to create, edit, begin, and end webinars. They have full small amounts rights during any event.
  • Moderators have access to the particular Livestorm dashboard, and moderation rights during events, but they can not create, edit, or cancel webinars.

With Livestorm, you will pay for each Host, but you can have got unlimited moderators and guest speakers for free.

Invite Visitor Speakers

You can also invite people to end up being guest speakers with individual events. This way you can feature somebody as part of your webinar with out giving them control of the dashboard.

To invite a guest speaker, select the option to modify your event:  

This can open a new package that will let you make changes to the occasion, including a switch that lets you add a guest speaker .

Fill out all of their info and send your own guest speaker a confirmation email. After they are registered, they are going to have speaking permission and be able to join your event before the begin time.

five. Run a Full Rehearsal

I’d highly recommend a full practice run of your webinar before the real thing. Issue is the first time you might have ever hosted a webinar, definitely do this, though it’s great practice even with regard to veterans.

Here’s a quick checklist of all things you want to have dialed in before you get started:

  • Equipment : Do all contributors have quality video, mic, and lighting? It’s definitely worth investing in good equipment.
  • Web : Do you have a fast enough internet connection? You can run a connectivity check on Livestorm at any time.
  • Space : Are usually presenters and speakers going to look good on camera? Is there a chance for background sound or distractions?
  • Articles : Is any text in pictures readable for someone joining on a mobile device? Make sure that all of your content looks good and is easy for viewers to follow along with.  
  • Composure : Are all presenters prepared to be upon camera? Do they will know what they are going to say and where they are going to look?

Once you have a few webinars under your belt, you’ll probably put together a rehearsal plan so you can ensure that everything goes off without a hitch.

6. Host Your Webinar

It’s game day–you’ve run through everything, got a great crowd, and it’s time to go.

Click on the details for the upcoming session to open up the dropdown and choose event room:

Once you are in the event room, you will see all of the occasion details as well as a movie preview of your camera, so you can test audio/visual one last period.

If it most looks good, click Join event and participate .

You’ll see your video give food to as well as those of various other team members and visitor speakers. To officially start the event, click the button in the upper right-hand corner.

This will begin a 10 second rundown before officially starting your webinar. After this point, everything will automatically be recorded as part of a replay you can share afterwards.

On the right-hand side of the screen, you’ll see a conversation along with a few equipment in other tabs at the end:  

The chat is going to be familiar to most customers, and contains several helpful tools for viewers engagement during the webinar. These include:  

  • Queries : This allows anyone to pose a question that is captured on the chat. Speakers can answer the question, which causes the dialog box to open on the screen directing people to the specific question.
  • Polls : You are able to create polls with multiple answers to share with the audience. Votes are tracked as well as the host can share results in the chat.
  • Apps : Livestorm has integrations to apps that expand the functionality of your web conferencing event room

You’ll become able to share your screen, as well as documents from Figma, Search engines Drive, or Youtube . com.

When it is time to close out the webinar, thank everyone who came plus spoke, and click the end event button in the top right-hand corner of the display.

Congratulations, you simply hosted a webinar!

Final Thoughts Regarding Hosting a Webinar

One more great thing regarding webinars is that you may record and reuse them. If you are using webinar software like Livestorm, everything gets recorded automatically, and you can effortlessly download and share your own recording.  

It’s very feasible that people might subscribe to your email listing, or even pay the fee, to watch your webinar in the future. So I’d recommend maintaining the registration page up even after the webinar ends, especially if the content in the webinar is evergreen.  

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