Sick Day Email Examples

Ashley White

person's hand on MacBook near iPhone flat lay photography

When you are feeling under the weather and need to take a day off from work, it’s essential to communicate with your employer through a sick day email. This professional message not only serves to inform but can also reflect your respect for the workplace and consideration for your team’s workflow. A well-constructed sick day email clearly articulates the reason for your absence, offers a possible return date, and if you’re up to it, proposes a plan for handling urgent tasks.

Crafting a sick day email can sometimes be tricky. You want to be concise yet provide enough detail. Above all, your tone should strike the right balance between professional and personal. It’s an art form in itself to maintain open and effective communication with your employer or manager, especially when you’re not feeling your best. Proper email etiquette ensures that you keep professional standards even when you’re absent due to illness.

Crafting Your Sick Day Email: Templates for a Speedy Recovery

Short and Sweet

Subject: [Your Name] – Out Sick Today


Hi [Manager’s Name],

I’m not feeling well today and won’t be able to come to work. I’ll keep you updated on my return.

[Your Name]

More Detailed

Subject: [Your Name] – Out Sick Today


Hi [Manager’s Name],

I woke up feeling under the weather and won’t be able to make it into the office today. I’ll be sure to catch up on any missed work as soon as I’m feeling better.

If anything urgent comes up, please feel free to reach me by email or phone.

[Your Name]

Working Remotely

Subject: [Your Name] – Working Remotely Today


Hi [Manager’s Name],

I’m not feeling well enough to come into the office today, but I can still work from home. I’ll be online and available for meetings as usual.

Please let me know if there’s anything I should be aware of.

[Your Name]

Contagious Illness

Subject: [Your Name] – Out Sick (Contagious)


Hi [Manager’s Name],

I’ve come down with [Illness] and unfortunately, it’s contagious. I’ll be staying home to recover and prevent spreading it to others.

I’ll keep you updated on my progress and expected return date.

[Your Name]

Extended Absence

Subject: [Your Name] – Extended Leave Due to Illness


Dear [Manager’s Name],

I’m writing to inform you that I need to take an extended leave of absence due to [Illness]. I’ve been advised by my doctor to rest and recover for [Number] days/weeks.

I’ll be in touch with updates on my condition and expected return date.

Thank you for your understanding.

[Your Name]

Additional Tips

  • Be Professional: Keep your email concise and professional.
  • Inform Your Team: Let your colleagues know you’ll be out so they can adjust their workload accordingly.
  • Offer to Help: If possible, offer to assist with urgent tasks remotely.
  • Set Boundaries: Don’t feel obligated to respond to work emails while you’re sick.

Remember to personalize these templates with your specific details and situation.

Key Takeaways

  • Use a professional tone to write a concise sick day email
  • Communicate effectively the reason for your absence and expected return date
  • Maintain courtesy by informing how urgent tasks will be managed

Crafting Your Sick Day Email

When you need to request time off for health reasons, the way you compose your sick day email can significantly affect how your message is received. Below is a guide to crafting an email that communicates your need for sick leave in a clear and professional manner.

Start With a Clear Subject Line

Use a subject line that is direct and informative. A clear subject line ensures your email is noticed and understood. Examples include “Sick Leave Request – [Your Name]” or “Out of Office – [Your Name]”.

Professional Greeting and Opening

Start with a polite greeting such as “Dear [Manager’s Name],” followed by an opening that directly states your purpose. “I am writing to inform you of my need to take sick leave due to illness.”

Stating the Reason for Your Absence

Briefly mention your health situation without too much detail. “I have come down with a flu and have been advised by my doctor to rest.”

Specify the Duration of Your Leave

Indicate the duration of your leave. If unsure, provide an estimated time. “I expect to be out for at least two days beginning today, May 21.”

Provide Any Necessary Instructions

Offer instructions or status updates on projects if applicable. Delegate tasks to your team or a specific coworker as needed. “I have briefed Sarah on my current projects, and she will handle them in my absence.”

Include a Polite Closing

Conclude with a statement wishing your coworkers well and providing your contact information. “I will be available by email for urgent issues. Thank you for your understanding as I recover.”

Email Considerations and Etiquette

When you need a sick day, knowing how to write an email to your boss is crucial. It should be professional, respectful, and follow your company’s policies.

Understanding Company Policy

Before emailing about a sick day, check your company’s policy on leave. Policies often specify how to report an absence, whether to use email or a phone call, and who (like your supervisor or HR) should be informed.

Balancing Transparency and Privacy

While you should give a clear reason for your absence, keep the details private. Saying “I’m taking a personal day due to health reasons” is often enough without sharing specifics about the flu or fever.

Ensuring Consistent Communication

If you’re sick for multiple days, update your manager and team daily. Use the CC function to keep relevant colleagues in the loop. It helps maintain consistency in communication.

Planning for Extended Leave

For longer absences, talk to HR or your supervisor to understand the sick leave request process. Share your availability and how work will be handled in your absence, which prevents stress on the team.

Respecting Professional Boundaries

Keep your sick day email to the point and concise. Use a professional tone, and address the email directly to your recipient, usually your boss. Avoid using the sick email to discuss unrelated work matters.

Frequently Asked Questions

When writing a sick day email, it’s important to address certain key elements. Ensure your message is straightforward, includes all vital details, and remains professional.

How should I format a professional sick leave email for a one-day absence?

Start with a polite greeting followed by a brief explanation of your absence. Mention that you will be absent for a single day due to illness. Close with a professional sign-off.

What are the key elements to include in a short sick leave email to my employer?

Your email should include the date of your absence, the reason you cannot work, and whether you’ve delegated any urgent tasks.

Can you suggest an appropriate subject line for a sick day email?

Use a clear subject line such as “Sick Leave for [Your Name] on [Date]” or “Absence Due to Illness.”

What is the proper way to communicate your illness to your supervisor via email?

Be brief but informative. State you are unwell and unable to come to work. If possible, mention your expected return date.

Could you provide guidelines for crafting a succinct sick day email for work?

Ensure it contains the date you will be out and a simple note of your illness. Offer to provide a doctor’s note if needed.

What is the etiquette for notifying your boss about a sick day in a professional manner?

Inform your boss as soon as possible. Keep the email short and to the point, showing respect for their time.